Executive Assistant to President & CEO

JOB TITLE:

Executive Assistant to the President & CEO

REPORTS TO:

President & CEO EXPECTED SALARY RANGE: $70,000 – 85,000; plus the UVM Foundation’s progressive benefits package which includes a comprehensive health plan; dental, vision, and life insurance; a robust paid time off package; a 403(b) plan with immediate vesting and contributions; and tuition remission. EFFECTIVE DATE:
August 3, 2026, or a negotiated date agreed upon by both parties FTE:
Full-Time JOB-TYPE/

HOURS:

On-site. This position will require occasional work outside of standard business days and hours. JOB SUMMARY

The Executive Assistant to the President & CEO helps drive philanthropy and enhance the reputation of the University of Vermont (UVM) Foundation by providing high-level administrative support for the President & CEO. The person in this role uses detailed-orientated administrative and strategic decision-making skills, combined with high-level relationship-building, to enhance the ability of the Foundation President & CEO to successfully lead a dynamic and complex organization.

• Provide strategic, thoughtful, and proactive support that maximizes the President & CEO’s attention to matters of highest value, enhances their productivity, and their overall professional welfare as they carry out their work in advancement of the Foundation’s mission.
• Support the CEO’s efficient use of time. In partnership senior leaders, determine priority of matters for the President & CEO’s attention and keep them advised of timelines and necessary next steps; redirect non-priority matters to other staff, or handle matters personally, as appropriate; serve as eyes and ears for the CEO, keeping them connected to critical people, projects, and information; filter and attend to the CEO’s day-to-day functions so that they can focus on high-level leadership and strategy.
• Serve as a liaison between the President & CEO, Foundation staff, institutional partners, donors, alumni, and the public: monitor inbound emails/messages to the President & CEO and flag time-sensitive or important items; compose and deliver routine replies, correspondence, and messages on the President & CEO’s behalf; keep the President & CEO informed about the status of priority conversations; receive and screen the President & CEO’s phone calls and visitors;
  
  answer questions with tact and diplomacy; direct calls/emails for resolution by other staff members as appropriate.
• Manage the President & CEO’s calendar: schedule and confirm meetings/calls with internal and external parties, including campus partners, donors, and alumni. Exercise discretion and intention in prioritizing, organizing, and committing the President & CEO’s time.
• Schedule Senior Team meetings and other high-level leadership meetings; coordinate and distribute agendas and materials in advance; attend meetings as appropriate to record minutes, capture key decisions and action items, and ensure timely follow-up.
• Manage the President & CEO’s meeting/call logistics: in partnership with Development, Stewardship, and Events Team, determine and arrange appropriate locations/platforms, catering, A/V support, etc.
• Assist with the President & CEO’s meeting/call preparation, execution, and follow-up: in coordination with Foundation leadership and colleagues, develop meeting briefings, prepare agendas, develop presentations, attend meetings (to take notes, draft minutes, prepare summaries, assist with logistics, etc.), and carry out follow-up actions as necessary. Share information and outcomes with relevant parties and enter contact reports as needed into the CRM to document the President & CEO’s relationships and activities.
• Coordinate travel logistics for the President & CEO, and (as requested) for other University and Foundation employees who are traveling with the President & CEO – research, book, and confirm all forms of transportation, lodging, and dining arrangements; prepare and maintain detailed itineraries; monitor travel arrangements and help address travel disruptions or challenges.
• Manage ongoing communications on behalf of the President & CEO to the…