Dean's Administrative Coordinator

Dean's Administrative Coordinator

Job Summary

Manage the full scope of the dean’s priorities and workflow, exercising a high degree of autonomy, discretion, and independent judgment to navigate complex, confidential situations and achieve optimal outcomes. Oversee logistical planning and execution for dean’s office events and conferences. Provide functional supervision to members of the Grossman School of Business Events Team and dean’s office staff and student support teams.

Serve as the dean’s primary liaison with central administration, university offices, other dean’s offices across campus, UVM Foundation, and the GSB Board of Advisors, managing communications and activities. Prioritize workloads and delegate tasks as necessary to ensure the timely delivery of all requests from the dean. Collaborate with the associate dean and GSB HR professional on matters related to faculty affairs.

Exercise the highest level of discretion in the use and disclosure of highly sensitive, confidential, and/or time‑dependent materials.

• Manage full scope of dean’s priorities and workflow.
• Oversee logistical planning and execution for dean’s office events and conferences.
• Provide functional supervision to events team and staff.
• Act as primary liaison with central administration and other campus offices.
• Prioritize workloads and delegate tasks to meet deadlines.
• Collaborate with associate dean and HR on faculty affairs.
• Maintain discretion with highly sensitive information.

• Bachelor’s degree in a related field and five to seven years related experience.
• Working knowledge of software applications used to support office operations, including data analysis, reporting, and internet resources.
• Advanced knowledge of MS Office suite.
• Effective interpersonal, organizational, and communication skills.
• High attention to detail, time management, and organizational skills.
• Ability to exercise discretion regarding confidentiality and sensitivity.

• High level executive support experience for dean/VP positions.
• Program and event management experience.
• Supervisory experience.
• Experience using Digital Measures software.

$68,000 – $78,000

• Special Conditions: A probationary period may be required; background check required.
• FLSA:
  Exempt
• Union Position:
  No

Burlington, Vermont, United States

Equal Opportunity/Affirmative Action Employer The University of Vermont is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other category legally protected by federal or state law.