Accounts Payable Clerk

Accounts Payable Clerk

Job Title:

Accounts Payable Clerk

Department:
Finance

Reports To:

Accounting Manager

DOT Code:
Non-DOT

FLSA Status:
Non-exempt

Salary Range: $37,500 - $45,760 per year

Summary

Computes, classifies, records, and verifies numerical data for use in maintaining accounting records by performing the following duties.

Essential Duties and Responsibilities

• Prepares vouchers, invoices, checks, account statements, reports, and other records, and reviews for accuracy.
• Audits invoices against purchase orders, researches discrepancies, and processes for payment.
• Ensure payments are made in line with the Finance HOD guidelines
• Investigates problems that vendors or purchasing agents have with providing or obtaining invoices.
• Assists employees, vendors and auditors by answering questions related to accounts, procedures, and services.
• Codes data for input to financial data processing system according to company procedures.
• Verifies and posts details of business transactions, such as funds disbursed.
• Reconciles accounting system to ERP reports.
• Compile, sort, and file documentation, such as invoices and checks, substantiating business transactions.
• Computes and records charges, refunds, freight charges, rentals, and similar items for reporting and reconciliation purposes.
• Extracts and actively works to manage aging payables with the Accounting Manager.
• Reviews, balances, and interprets computer reports, and makes corrections or recommendations for corrections when appropriate.
• Assists in the reconciliation of bank statements.
• Completes management directed ad hoc projects as needed.
• Voucher received PO's in ERP with invoices in accounting system.
• Responsible for tracking and reporting sales and use tax for monthly WA B&O reporting

Non-Essential Functions

• Other duties may be assigned.
• Strong attention to detail, and accurate
• Able to meet tight deadlines and due dates.
• Develops and improve daily processes by analyzing current procedures and recommending changes.

Supervisory Responsibilities

This job has no supervisory responsibilities.

Budgetary Control

None

Competencies

• Customer Service
  - Manages difficult or emotional customer/vendor/co-worker situations;
  Responds promptly to organizational needs. Requests for service and assistance are responded to in a prompt manner.
• Problem Solving
  - Identifies and resolves problems in a timely manner;
  Gathers and analyzes information skillfully;
  Develops alternative solutions;
  Works well in group problem solving situations.
• Written Communication
  - Writes clearly and informatively;
  Edits work for spelling and grammar;
  Presents numerical data effectively;
  Able to read and interpret written information.
• Attendance/Punctuality
  - Is consistently at work and on time;
  Ensures work responsibilities are covered when absent;
  Arrives at meetings and appointments on time.
• Dependability
  - Follows instructions, responds to management direction;
  Commits to long hours of work when necessary to reach goals;
  Completes tasks on time or notifies appropriate person with an alternate plan.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

2-3 years accounts payable or general accounting experience preferred.

Language Skills

Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

Mathematical Skills

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages.

Reasoning Ability

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Computer Skills

To perform this job successfully, an individual should have knowledge of Accounting software (preferably QBO and Avsight);
Order processing systems;
Spreadsheet software (MS Excel), Word Processing (MS Word and MS PowerPoint) software, and communication software (MS Outlook and Teams).

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is occasionally required to stand; walk and reach with hands and arms. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision…