Project Administrative Assistant BC

JRS Engineering (JRS) is an industry-leading engineering firm providing professional consulting services throughout Western Canada. Since 1997, we have remained committed to delivering best-in-class building science solutions that prioritize value, quality, and performance. We work with our clients – developers, architects, building owners, property managers, legal and insurance professionals, industry consultants, manufacturers, and contractors – to deliver technically sound, cost-effective solutions for projects of any size and complexity.

Our Mission

To lead our profession by consistently delivering high-quality services, maintaining and cultivating our technical knowledge, and valuing our clients’ goals.

Our Corporate Culture

The JRS corporate culture is built on collaboration. Guided by our core values, we are committed to fostering an environment that promotes growth through professional development, teamwork, and mentorship. We take pride in celebrating our people, their diversity, and their professional and personal achievements.

We have an exciting opportunity for a motivated and experienced Project Administrative Assistant to join our Burnaby office. This position is part of a team providing support across our organization, with a special focus on supporting technical staff with the administrative aspects of their projects. Our ideal candidate has a positive attitude, excellent word‑processing abilities, impressive proofreading skills, and an eye for detail.

We are seeking someone who loves to multi‑task and thrives on teamwork in a dynamic office environment.

Here’s what you’ll be doing at JRS

• As part of an administrative team, complete project-based tasks such as typing, editing, proofreading, and formatting technical documents in accordance with corporate templates and standards including technical reports, letters, proposals, and contracts (including CCDC2s)
• Transcribe and format dictated reports, memos, and other documents from electronic recordings
• Assist with proposal preparation and collation
• Assist with project setup process including project filing and preparation of project start‑up documentation
• Scan and file project documents in accordance with JRS’s document management processes
• Provide direct administrative support to senior technical staff
• Back‑up reception duties as needed including answering phones, taking messages, sending emails, etc.
• Ensure that office common areas (meeting rooms, kitchen, reception areas, etc.) are clean, organized, and exhibit a professional environment
• Undertake other tasks as requested

Here’s what you bring to JRS

• Minimum 1 year of administrative experience ideally gained in any of the following industries – architecture, engineering, construction, insurance, or law
• Post‑secondary education in administration considered an asset
• A high-level of proficiency with Microsoft Word
• Familiarity with Microsoft Excel, Microsoft Outlook, and Adobe Creative Cloud
• Excellent writing, editing, and proofreading skills including accurate use of grammar
• A highly collaborative approach and a commitment to working effectively in a team environment
• A friendly, positive attitude and willingness to go the extra mile
• The ability to organize and prioritize effectively to meet deadlines