CLK R - Executive Administrative Assistant, Wholesale Operations

About the BCLDB:

The BC Liquor Distribution Branch (LDB) is one of two branches of government that provide oversight for the beverage alcohol and non-medical cannabis industries in the province. The LDB is responsible for the wholesale distribution of liquor and cannabis, and operates the retail brands BCLIQUOR and BC Cannabis Stores.

The LDB is committed to government’s goals of making life better for people in B.C., improving services, and ensuring a sustainable province for future generations. The revenue generated by the LDB helps fund essential public services like health care, education, and community programming. Learn more on the LDB careers page.

The BC Liquor Distribution Branch Wholesale Operations division is the hub of beverage alcohol distribution in British Columbia. There are three business units;
Wholesale Supply Chain, Pricing & Imports and Distribution, working in partnership with suppliers to maintain a resilient and responsive supply chain whilst focusing on exceeding our customers’ expectations, and giving back to the communities we serve. The Wholesale division’s ethos of continuous improvement through innovative strategies, unmatched relationships and talented teams makes this a vibrant and stimulating environment in which to keep developing your expertise and knowledge.

Reporting to the ADM Liquor Wholesale Operations, the position is the initial contact to the public, staff at all levels and others with whom the ADM may have contact. The position provides coordination and direct support for the department’s staff administration, all other administrative support activities throughout the department, organizes off‑site conferences, team meetings, prepares and co‑ordinates presentations and organizes team engagement activities.

This position is the key focal point of departmental activity, therefore must maintain an efficient flow of information between the ADM’s Office, Directors, Department Managers and staff.

The LDB's leadership team strives for excellence as it acts to drive profitable growth and achieve business objectives. The organization’s operating environment is characterized by considerable challenges, including competitive factors, changes to the regulatory regime and new technologies that impact business operations. Positions throughout the organization play a role in addressing these challenges and contributing to the achievement of corporate objectives.

The work environment is fast‑paced, and attention to detail is of critical importance.

A criminal record check is required.

This position operates in a standard office environment.

For complete details about this opportunity, including accountabilities, please refer to the attached job description, also located in the Additional Information section at the bottom of the posting.

An eligibility list for temporary future opportunities may be established.

• Degree, diploma, or certification in administrative assistance or related field and minimum one (1) year of recent, related experience
  * providing administrative support in a large and complex environment**.

OR

• Secondary (high) school diploma or equivalent certificate (i.e., Dogwood, GED, etc.) and a minimum of five (5) years of recent, related experience
  * providing administrative support in a large and complex environment**.

* Recent, related experience must have occurred in the last seven (7) years and must include the following:

• Experience managing daily business of an executive or director level and supporting multiple department directors.
• Experience preparing and maintaining documentation, spreadsheets, databases, writing minutes and correspondence, presentations, and using standard computer applications (i.e., MS Outlook and MS Office).
• Experience with calendar and meeting organization for a fast‑paced office.
• Experience with organizing events including designing the event and agenda, creating and maintaining budgets for the event, creating event guides, researching speakers and managing attendee requirements for flights, hotels, meals etc.
• Experience dealing with confidential and sensitive matters using…