Personal Assistant to Chief Executive Officer

International China Concern (ICC) is a Christian, international non-profit organization dedicated to transforming the lives of children and young adults with disabilities in China. For more than 30 years, ICC has provided family-style residential care, therapy, special education, and vocational training, while also equipping and partnering with Chinese families, communities, and local NGOs to create sustainable, long-term solutions. ICC’s vision is to see China become a place where children with disabilities are loved, welcomed, and given the opportunities they need to reach their full potential.

With staff and volunteers across several countries, ICC works through collaboration, professionalism, innovation, compassion, and faith to bring dignity, hope, and opportunity to some of the most vulnerable in society.

The Person al Assistant (PA) will provide administrative and organizational support to the CEO of International China Concern (ICC), a small international non-profit committed to transforming the lives of children with disabilities in China. This role requires exceptional organizational skills, discretion, and the ability to manage competing priorities in a dynamic, international context.

• Diary & Meeting Management
• Manage the CEO’s calendar, schedule meetings across multiple time zones, and ensure effective use of time.
• Organize and coordinate internal and external meetings, including preparation of agendas, briefing papers, and minutes.
• Draft, edit, and manage correspondence on behalf of the CEO.
• Act as the first point of contact for enquiries, ensuring timely and professional responses.
• Support the preparation of presentations, and reports.
• Travel Coordination
• Arrange travel itineraries, flights, accommodation, and visas for international and domestic trips.
• Prepare detailed travel packs including schedules, contacts, and key documents.
• Administration & Document Management
• Maintain organized filing systems (digital and physical).
• Handle sensitive and confidential information with discretion.
• Project & Event Support
• Assist in planning and delivering special projects, leadership gatherings, and donor events.
• Track follow-ups and ensure commitments are completed on time.

• Strong organizational and time management skills.
• Excellent written and verbal communication skills in English (Mandarin desirable but not required).
• High level of discretion, confidentiality, and professionalism.
• Ability to work independently, manage multiple priorities, and meet deadlines.
• Strong interpersonal skills and cross-cultural sensitivity.
• Proficient in Microsoft Office 365 and online collaboration tools (e.g., Teams, Zoom, SharePoint).

• Previous experience in a personal assistant, or administrative support role.
• Experience working in an international or non-profit environment is preferred.
• Ability to support occasional evening or early morning meetings due to time zone differences.
• ICC Canada office in Burnaby, BC
• 3 days per week (flexible working pattern to be agreed).