Senior Administrative Assistant

About Talent Edge

As trusted Executive & Professional Search partners, Talent Edge brings deep expertise in talent acquisition and advisory across industries. We leverage cutting-edge research and market mapping tools to deliver exceptional candidate matches for our clients. Our talented team prides itself in bringing innovative strategies and a passion for excellence to each and every engagement.

Svante is a rapidly growing clean energy technology company dedicated to making commercial-scale carbon capture and removal a reality. As a purpose-driven organization, they are committed to accelerating the global transition to carbon neutrality. They are enabling global industries to play offense in the fight against climate change by empowering them with scalable, environmentally responsible carbon capture and removal solutions tailored to the unique challenges of each client.

Their growing success reflects not only their commitment to these goals but is also a testament to fostering a fantastic, people-first corporate culture.

The Senior Administrative Assistant plays a critical role in supporting senior leadership and ensuring the smooth execution of day-to-day administrative and operational activities. Reporting directly to senior leadership, this individual will serve as a trusted partner, providing high-level administrative, travel, and coordination support across the organization. This role is well suited to a highly organized, proactive professional who thrives in a fast-paced, dynamic environment and takes pride in being the “go-to” person for complex administrative needs.

You will work closely with C‑suite leaders and cross‑functional stakeholders, contributing meaningfully to the operational effectiveness of the organization.

• Drafting and formatting internal and external presentations, agendas, letters, and other business documentation
• Managing multiple calendars and scheduling meetings, including organizing logistics and maintaining updates as priorities evolve
• Preparing, tracking, and submitting expense reports, including compiling receipts, maintaining spreadsheets, liaising with payroll, and following up on approvals
• Coordinating domestic and international travel for senior leadership and leadership teams, acting as the primary point of contact for flights, accommodations, itineraries, and travel‑related inquiries
• Maintaining organized digital filing systems for travel documentation, invoices, and administrative records within shared platforms
• Ordering office, coffee, and tea supplies, maintaining inventory levels, and organizing supply storage areas
• Distributing office supplies and ensuring common areas and supply stations are well stocked
• Supporting onsite meetings and events, including setup, cleanup, and coordination of department gatherings
• Monitoring company voicemail inboxes and routing messages to appropriate contacts or departments
• Assisting internal committees (e.g., social, sustainability, diversity) as required
• Providing administrative support to the legal function and other departments as needed

The ideal candidate brings 5+ years of experience in a senior administrative, executive assistant, or office operations role within a professional, fast‑paced environment. They are highly organized, detail-oriented, and comfortable managing multiple priorities with discretion and sound judgment. They possess strong written and verbal communication skills and are highly proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint). Experience working with SharePoint, travel management platforms, expense reporting processes, and cross‑functional teams is considered a strong asset.

This individual is a self‑starter who takes ownership of their work, anticipates needs, and enjoys supporting leadership teams in a collaborative, purpose‑driven organization.

This is an 'on-site' position and the successful candidate will work in the office 4‑5 times/week. Svante’s office is located at 8800 Glenlyon Pkwy, Burnaby, BC.

Svante believes in rewarding their team with not just competitive pay, but a…