Distribution Design Assistant - FTR - Edmonds

Distribution Design Assistant - FTR - Edmonds

Burnaby, British Columbia, Canada

Hours of work: Full-time (37.5 hrs/week)

No. of positions: 1

At BC Hydro, we’re working towards creating a cleaner and more sustainable future for all British Columbians and need people like you to help us. A career at BC Hydro is meaningful and provides you the opportunity to be part of a talented, inclusive, and diverse team. We offer a healthy work-life balance, competitive wages, a comprehensive benefits package, and training opportunities to support you in your career growth.

We’re proud to be ranked as one of B.C.’s Top Employers and one of Canada’s Best Diversity Employers.

• Provide design administration and coordination services by gathering and reviewing design project information; uploading and maintaining work order task packages required to facilitate the installation of residential, commercial and industrial services and associated distribution work; maintaining, reviewing, tracking, updating design project data (such as task level and work order in-service and material need dates, work allocation, and milestone dates for accuracy) and generating and distributing reports as required;
  
  initiating project completion activities (such as archiving project documentation) based on established processes and relevant Distribution Instructions.
• Coordinate and liaise with design project stakeholders for enquiries related to design or service requirements for residential, commercial and industrial services and associated distribution work, policies and procedures, costs and rates and non-energy billing accounts, including but not limited to processing requests for permits, house moves, right-of-way easements, and property referrals.
• Process updates and revisions in applicable Design, GIS and Work Management systems/applications under the direction of the Designer; process revision requests to drawings as requested by municipalities, agencies and other utilities.
• Submit and track requests for underground utility information to BC 1 Call and/or other local utilities or municipalities for design planning purposes; follow-up on incomplete requests as required.
• Coordinate electrical safety requests with customers and trades workers using established processes by managing the request lifecycle as the point of contact, gathering information and arranging for a Power System Owner’s Representative (field subject matter expert) to conduct customer site visits, forwarding estimate requirements to a Designer, preparing and providing customers with preliminary requirements and generating invoices for work, issuing and monitoring the work package, and initiating and tracking renewal/removal notifications;
  
  submit required forms and documentation to Work Safe; maintain records and documentation.
• Facilitate the payment and refund process by working with Distribution Design Customer Connections (DDCC) staff to identify non-energy billing payment actions to submit to Finance/Sundry Billing; follow up on overdue vendor invoices with DDCC staff; act as a point of contact to resolve payment issues; and prepare journal vouchers to correct coding on invoices for projects, work orders and monthly accruals.
• Perform preliminary project assessment to determine applicable forms and documentation to be submitted and design deposit amounts to be collected for design projects based on established processes and/or under the direction of the Designer or Design Work Leader; liaise with internal and external stakeholders to communicate or clarify identified project pre-requisites; forward project requests to appropriate Design resources for action.
• Conduct field checks to gather and verify data under the direction of the Designer or Design Work Leader to facilitate simple estimates and/or GIS updates.
• Provide administrative support on procurement-related activities such as preparing purchase requisitions for materials and/or services; monitoring the workflow status of submitted purchase requisitions; and checking invoices to ensure the correct accounting codes have been applied.
• Perform duties of a minor nature related to the above…