Proposal Assistant

You are extremely organized and resourceful, with a knack for writing and editing. You enjoy helping others and can anticipate needs. With an inquisitive mind and a drive to continually build knowledge, you are eager to learn from colleagues at every level.

Binnie has an opportunity for a Proposal Assistant to join our corporate Head Office. As part of our high-performing Proposal Team, you will support bid distribution, contribute to proposal submissions and related documents, and help organize our proposal data/repository which contributes to efficient and accurate proposals. This is a full-time, permanent position with a hybrid working arrangement.

Under the direction of the Proposal Manager and coordinators, this role includes:

• Bid support:
  Download and distribute bids to Division Managers and Vice Presidents; track progress, and follow up.
• Proposal support:
  o Set-up proposal templates according to specific RFP requirements.
  o Gather and organize resumes and project highlight sheets and assist with tailoring, proofreading, and formatting.
  o Assist with small proposal (Fee Letter) submissions, including formatting, compliance checks, and preparing PDFs.
• Repository support:
  o Help maintain the proposal repository of information including extracting useful information from submitted proposals and save in repository for future use.
  o Assist with updating and maintaining master resumes and project sheets in the repository, including proofreading and formatting.
  o Help consolidate and organize boilerplate and repository material.
• Other proposal-related administrative tasks as necessary.

• 1 year of experience in an office environment
• Intermediate skills in MS Office Suite and Adobe Acrobat
• Good business/technical writing and editing skills
• Formatting skills (applying consistent document styles such as font, headings, etc.)
• Effective time management and organizational skills
• Ability to consistently produce work free from errors
• Ability to communicate in an effective and professional manner, verbally and in writing
• Ability to work cooperatively and productively with colleagues in a team environment
• Ability to manage multiple competing assignments
• Ability to adapt to new situations, learn on the job, and apply new knowledge effectively
• Completed Diploma or Degree in English/Communications/Marketing/Business Administration or other writing focused preferred
• Experience in the consulting industry is considered an asset

We are the people behind the infrastructure you use every day. We’re small enough to know each other’s names, and big enough to be where we’re needed. As an employee-owned firm and one of Canada’s Top Small & Medium Employers, we take pride in our work and are respected as one of the top engineering firms in British Columbia. We support some of the most important infrastructure in the province and beyond.

We’re looking for professionals who want to build careers and communities that last. We can’t do it without you.

People come first. We support you with the education, mentoring, and growth opportunities you need to build an interesting career. As an employee-owned firm, we create a clear internal growth path that can keep up with even the most ambitious professionals. Whether it’s through our Employee Resources groups like Young Professionals and RISE; our mentoring programs, Binnie Banters speech club, Movember, or book club, everyone can get involved in their own way.

The salary for this position is commensurate with experience; the salary range for this position is $51,870 - $58,800 annually. The final salary for this role may vary based on several factors, including relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs. Please note that the salary range provided in this job posting may be subject to change for business purposes.

Interested in this job? Let us know why you want to work at Binnie, and why you would be a fit as our next Proposal Assistant. Submit your application at the above link.

Binnie embraces diversity and is committed to creating an inclusive environment for everyone. We are an equal opportunity employer and welcome any and all qualified applicants.

If you require accommodation at any time throughout the recruitment process, please contact our Human Resources team.