Office Assistant - FTR Onsite

Req

This position is with NTT DATA BCU, Inc. and is part of the BCGE Union.

Position:
Office Assistant – FTR – Burnaby – Onsite

Location:

Burnaby, British Columbia, Canada

Provides general clerical and administrative services including reception, mail processing, filing, typing, etc.

• Distributes incoming mail; prepares outgoing mail; sends and receives courier packages and processes related paperwork.
• Distributes pay slips.
• Receives incoming calls on various issues/matters and provides general information or refers call to appropriate staff member for response.
• Prepares a variety of reports for management (daily Access granted reports, weekly access reports).
• Distributes a variety of application forms to staff/supervisors (access cards, parking, AMEX, etc.).
• Ensures forms are completed correctly and forwards to appropriate approval authority.
• Assists with the production of various binders for staff. Files documents.
• Provides general word processing and/or system generated correspondence services. Schedules meetings: books room and arranges for audio visual equipment.
• Monitors levels of office supplies and paper and places online order when supplies are low.
• Checks and transports library tapes between Seymour and Quadra locations on a weekly basis.
• Maintains temporary access card log and ensures cards are returned.
• Conducts day/evening workstation security checks and provides reports to supervisors/managers.
• Performs other duties as assigned.

• Maintains postage meter log.

• Good communication skills, oral and written.
• Experience in setting up events, managing office access (employee and visitors), and sending/receiving coordinate packages.
• Backup to the Facilities Coordinator.
• Training provided by the Company:
  First aid Level 2 training.

No direct supervision.

No project/team lead or training responsibilities.

CAD 53,729.46 / Annually.

Please note, as per the CBA and Human Rights Code of BC, this posted position may be used for accommodation of union members based on medical or human rights grounds without prior notice. The Employer must give preference to a union member who has submitted an approved accommodation request if the position is still vacant during the recruitment process.

NTT DATA Services is an equal opportunity employer and will consider all qualified applicants for employment without regard to race, gender, disability, age, veteran status, sexual orientation, gender identity, or any other class protected by law.