Executive Assistant & Strategic Coordinator Job Burnaby area,New Westminster BC Canada,Administrative/Clerical

Location: New Westminster

Prima Living, a proud member of the Primacorp group of companies, is leading the next generation of senior living in Canada with their Amenida brand. Guided by Primacorp's vision and resources, we're growing a network of vibrant, people-first communities that put compassion and connection at the heart of everything we do. Through cultural inclusivity, operational excellence, and genuine care, we're redefining what retirement living can be.

Together, Prima Living and Primacorp are building a purpose-driven future where every resident feels valued, supported, and truly at home.

Your Role in a Snapshot:

Supporting executive operations, strategic initiatives, and organizational efficiency in a fast-paced, growth-oriented environment.

The Executive Assistant & Strategic Projects Coordinator plays a key role in supporting the President and coordinating high-priority initiatives across Prima Living. This position combines executive support, project coordination, business analysis, and operational improvement responsibilities to help drive organizational performance and strategic growth.

Acting as a trusted partner to executive leadership, this role requires strong organizational skills, business acumen, discretion, and the ability to manage multiple priorities while collaborating across departments, stakeholders, consultants, and external partners.

This is an onsite, high-impact role ideal for a proactive, resourceful, and technology-driven professional seeking long-term career growth within a dynamic and rapidly growing organization.

Location: New Westminster, BC or Mississauga, ON
Compensation: $60,000–$70,000
Schedule: Full-Time | Onsite Daily

Your Day to Day:

Strategic Projects Coordination

Coordinate and support operational, strategic, and executive initiatives across the organization

Track project timelines, deliverables, budgets, stakeholder communications, and follow-ups across multiple priorities

Facilitate coordination between internal teams, consultants, vendors, external partners, and stakeholders

Prepare project updates, executive summaries, presentations, reports, and briefing materials

Conduct business analysis, operational assessments, and research to support executive decision-making

Analyze workflows, operational challenges, and business processes while identifying opportunities for improvement

Support planning, implementation, and execution of organizational initiatives and special projects

Assist with business development activities, proposals, presentations, and strategic growth opportunities

Coordinate meetings, action items, and project communications to ensure timely execution of deliverables

Identify opportunities for process improvement, workflow optimization, and operational efficiency

Executive Support Responsibilities

Provide high-level executive and administrative support to the President

Manage complex calendars, scheduling, travel arrangements, and executive meeting coordination

Prioritize competing demands while maintaining effective executive workflow management

Draft, edit, and manage confidential correspondence, reports, presentations, and business documents

Record meeting minutes, track action items, and ensure timely follow-up on key initiatives

Screen, prioritize, and respond to communications on behalf of the President as required

Coordinate communication and activities across departments, locations, and external stakeholders

Maintain organized filing systems, records, and administrative processes

Technology, Operations & Analytical Support

Utilize AI tools and digital platforms to improve workflow efficiency, reporting, research, meeting summaries, and communication processes

Support implementation of administrative systems, digital tools, and operational improvements

Assist with operational, financial, and business reporting and analysis

Conduct document reviews, data tracking, and analytical support with strong attention to detail

General Administrative Support

Provide administrative and operational support as required

Assist with meetings, events, and cross-functional coordination

Contribute to a collaborative, high-performance, and solutions-oriented work environment

Perform additional…