Administrative Assistant – Labour Relations - Reg MOVEUP

Position: Administrative Assistant I – Labour Relations - Reg FT MOVEUP-017-26
Job Title:

Administrative Assistant I - Labour Relations
Regular Full-Time
Posting #:  MOVEUP-017-26
Bargaining Unit:  MoveUP
Pay Grade:  4 ($38.71 hourly / $70,452.20 annually)
Starting:  June 2026
Posting Period:  June 2 to 8, 2026

Position Overview   Responsible for providing administrative support for Labour Relations and other Officers, as required, as well as for standing/ad hoc committees. This position is under general supervision and operates with independence. The incumbent receives new assignments in the form of verbal, written or email guidelines from a number of officers and other union staff, and is required to exercise initiative in the organization of their related duties.

Key Responsibilities     Provides administrative support to staff or committees as assigned.
Drafts and prepares correspondence for signature. This may be routine, specialized, or confidential in nature.
Sets up and distributes copies of meeting notices, agendas, and correspondence.
Creates, develops, reviews, and provides grievance arbitration or advocacy reports.
May perform research for cases in databases and on the internet.
Works within the computerized network system. Uses technology for various applications, such as database management and word processing.
Handles inquiries and requests from members and staff. Makes and receives enquiries, takes and relays messages and information to a wide variety of contacts.
Receives new assignments in the form of verbal, written, or email guidelines from officers and other union staff.
Establishes own priorities within the framework of assignments received and resolves work assignment conflicts with team Coordinator. Deals with time sensitive issues effectively.
Maintains up to date records of union functions, staff assignments, meetings, and grievance logs.
Arranges meetings, facility appointments, travel, and accommodation of individual team members.
Performs other related duties as assigned.
Qualifications     A diploma or certificate in Business Administration or Applied Business Technology and three years of experience in an office environment or an equivalent combination of education, training, and experience.
Current knowledge of standard office methods and procedures. Demonstrated ability to effectively utilize MS Office.
Ability to manage correspondence and research information.
Ability to create and document processes.
Ability to format, filter, and index information.
Ability to communicate effectively both verbally and in writing.
Ability to organize work.
Ability to problem solve.
Ability to deal with others effectively.
Ability to simultaneously listen and record minutes.
Ability to type a minimum of 65 wpm.
Benefits     Competitive compensation and extended health and dental benefits package
Municipal Pension Plan
4 weeks vacation entitlement to start
Education and professional development opportunities

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