Executive Assistant

Our Company:
We are an established international wholesale distributor of building products, with branches across Canada and the U.S. With over 50 years of reliable service, we are a publicly listed company on TSX, offering competitive compensation and a full benefits package.

About the Role:

The Executive Assistant provides high-level administrative and coordination support to Taiga’s executive leadership team. This role is focused on enabling executives to operate effectively by managing complex travel, expense reporting, meetings, and events, while acting as a trusted point of contact for directing requests across the organization. This position is best suited for a proactive, highly organized professional who thrives in a fast-paced environment, exercises sound judgment, and is comfortable interacting with senior leaders, employees, and external partners.

Location
Calgary AB or Burnaby BC, Canada | Full-time | In-office

What You’ll Do
Executive Travel & Expense Management

Coordinate complex domestic and international executive travel, including flights, accommodations, ground transportation, and itineraries

Ensure all travel arrangements are accurately reflected in executive calendars

Proactively anticipate and resolve travel-related issues

Prepare, track, and submit executive expense reports with accuracy and timeliness

Maintain organized expense documentation and liaise with Finance as needed.

Meetings, Minutes & Executive Support

Coordinate executive and leadership meetings, including scheduling, agendas, and materials

Attend designated meetings and prepare clear, concise meeting minutes

Track and distribute action items and follow-ups

Support preparation of executive presentations and briefing materials

Handle sensitive information with professionalism and discretion

Event Planning & Coordination

Coordinate logistics for corporate events, executive meetings, management meetings, and industry conferences

Manage event-related travel, venues, registrations, catering, and AV requirements

Act as a central administrative contact for internal and external event stakeholders

Ensure events are well-organized and professionally executed

Traffic Triage & Executive Gatekeeping

Act as a first point of contact for incoming requests from employees, vendors, and industry partners

Assess, prioritize, and direct requests to the appropriate executive or department

Support effective use of executive time through thoughtful triage and follow-up

Assists with drafting, editing, and sharing tailored communications such as correspondence, presentations, and policies and procedures.

Contract Maintenance – Buying Groups (Limited Scope)

Maintain and organize contracts and documentation related to Taiga’s buying groups

Ensure appropriate filing, version control, and document accessibility

Track key dates such as renewals and amendments and flag items requiring executive review

This role does not include negotiation or management of national accounts

What You Bring

5+ years of experience as an Executive Assistant or senior administrative professional supporting executive leadership

Proven experience managing executive travel and expense reporting

Experience preparing meeting minutes and supporting senior-level meetings

Strong organizational skills with exceptional attention to detail

Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)

Excellent written and verbal communication skills

High degree of professionalism, discretion, and judgment

Benefits

Annual Salary – $60,000 to $90,000

Dental care

Extended health care

Life insurance

RRSP match

Vision care

Wellness program

How To Apply?

We encourage you to apply with your resume, referencing ” Executive Assistant ” to . Only candidates selected for an interview will be contacted.

Please note:

As part of the hiring process, this role may require a background check. Would you be open to completing one?

Why Join Taiga?
You’ll work closely with senior leaders, gain exposure to high-level decision-making, and play a key role in keeping the organization running smoothly.

This role offers variety, responsibility, and the opportunity to be a trusted partner to the executive team.

Taiga Building Products is an equal opportunity employer and a leading wholesale distributor of building products within North America. Check us out at

Final date to receive applications:
Posting date:
April 8, 2026
City:
Burnaby
Prov/State:
British Columbia

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