Administrative Assistant – Labour Relations - Reg MOVEUP

Job Title: Administrative Assistant I - Labour Relations

Regular Full-Time

Posting #: MOVEUP-017-26

Bargaining Unit: MoveUP

Pay Grade: 4 ($38.71 hourly / $70,452.20 annually)

Starting: June 2026

Posting Period: June 2 to 8, 2026

Responsible for providing administrative support for Labour Relations and other Officers, as required, as well as for standing/ad hoc committees. This position is under general supervision and operates with independence. The incumbent receives new assignments in the form of verbal, written or email guidelines from a number of officers and other union staff, and is required to exercise initiative in the organization of their related duties.

• Provides administrative support to staff or committees as assigned.
• Drafts and prepares correspondence for signature. This may be routine, specialized, or confidential in nature.
• Sets up and distributes copies of meeting notices, agendas, and correspondence.
• Creates, develops, reviews, and provides grievance arbitration or advocacy reports.
• May perform research for cases in databases and on the internet.
• Works within the computerized network system. Uses technology for various applications, such as database management and word processing.
• Handles inquiries and requests from members and staff. Makes and receives enquiries, takes and relays messages and information to a wide variety of contacts.
• Receives new assignments in the form of verbal, written, or email guidelines from officers and other union staff.
• Establishes own priorities within the framework of assignments received and resolves work assignment conflicts with team Coordinator. Deals with time sensitive issues effectively.
• Maintains up to date records of union functions, staff assignments, meetings, and grievance logs.
• Arranges meetings, facility appointments, travel, and accommodation of individual team members.
• Performs other related duties as assigned.

• A diploma or certificate in Business Administration or Applied Business Technology and three years of experience in an office environment or an equivalent combination of education, training, and experience.
• Current knowledge of standard office methods and procedures. Demonstrated ability to effectively utilize MS Office.
• Ability to manage correspondence and research information.
• Ability to create and document processes.
• Ability to format, filter, and index information.
• Ability to communicate effectively both verbally and in writing.
• Ability to organize work.
• Ability to problem solve.
• Ability to deal with others effectively.
• Ability to simultaneously listen and record minutes.
• Ability to type a minimum of 65 wpm.

• Competitive compensation and extended health and dental benefits package
• Municipal Pension Plan
• 4 weeks vacation entitlement to start
• Education and professional development opportunities