Admin Assistant

Job Title: Admin Assistant

Job : 88525

Location: Burnaby, British Columbia

The Administrative Professional Level 1 completes administrative tasks to optimize the capacity of senior management (Director level and above) and staff in support of achieving the business group’s goals.

• Allocate the acquiring manager’s time effectively by planning, scheduling, and coordinating the acquiring manager’s activities, according to previously set standards.
• Communicate professionally on behalf of the acquiring manager by writing emails, notes, and meeting agendas, and responding to requests from employees and third parties, following the company’s Business Communication Guidelines.
• Complete the work assigned by the acquiring manager by using advanced skills in MS Office applications as well as applicable office procedures, while providing status reports as required.
• Assist the acquiring manager in performing financial tasks such as processing expense claims and accounts payable documents, reviewing variances reports, performing document/record management, and coordinating the budget development process as well as coordinating events, as assigned.
• Increase the group’s capacity to work on business goals by facilitating the staff’s selected administrative tasks, as agreed on with the acquiring manager.
• Provide advice to the acquiring manager and assigned business group or project team by researching, developing, presenting options, and taking appropriate action to solve basic technical issues and more complex administrative issues.
• Maintain confidentiality by using appropriate discretion in communication, data, and daily business practices following the company’s Privacy Policy.

• High School graduation
• Post‑secondary education in Office Administration or any business‑related discipline, an asset
• Advanced typing skills
• Advanced English skills for professional environment, written and spoken
• Advanced MS Office skills (Word, Outlook, and PowerPoint)

$23.50-$28.00 per hour

6‑month contract; most likely to extend