Executive Assistant

Job Description

ROLE:
Executive Assistant

REPORTS TO:

Chief Executive Officer

LOCATION:

Burnaby Head Office (Hybrid)

We are looking for an experienced Executive Assistant to the CEO to serve as a trusted partner to the CEO and a critical enabler of Senior Leadership Team effectiveness. This role acts as an extension of the CEO—managing priorities, optimizing decision flow, and ensuring seamless executive and governance operations. The Executive Assistant operates with the highest level of discretion, judgment, and professionalism in a fast-paced, dynamic environment.

This is a unique opportunity to work at the heart of the organization, supporting enterprise leadership and contributing directly to business effectiveness. The role requires navigating ambiguity, shifting priorities, and complex stakeholder relationships. In doing so, you will gain deep exposure to executive decision-making, governance practices, and strategic initiatives, positioning you as a valued partner to senior leaders.

• You are energized by supporting senior leaders in high-impact roles
• You thrive in fast-paced, high-expectation environments
• You take pride in anticipating needs and staying ahead of complexity
• You are motivated by excellence, precision, and trust

• You exercise sound judgment and discretion at all times
• You remain calm, professional, and solutions-focused under pressure
• You are proactive, resourceful, and highly accountable
• You communicate with confidence, tact, and executive presence

• You excel at executive calendar strategy and priority management
• You are skilled at preparing executive-level materials and briefings
• You can manage sensitive information with absolute confidentiality
• You are advanced in Microsoft Office and executive collaboration tools

• You have 7+ years supporting senior executives, ideally a CEO or C-suite
• You have experience working with senior leadership teams
• You have supported board or governance-related activities
• You have worked in complex, fast-growing or matrixed organizations

• Experience supporting Boards of Directors
• Exposure to regulated, food, manufacturing, or consumer goods environments
• Project coordination support experience

• Enable CEO effectiveness through strategic calendar, priority, and information management
• Serve as a trusted liaison between the CEO, SLT, Board, and key stakeholders
• Orchestrate SLT meetings, including agendas, materials, follow-ups, and decision tracking
• Prepare and coordinate executive-level communications, briefings, and presentations
• Support Board meetings and governance processes with discretion and accuracy
• Anticipate issues, remove obstacles, and ensure leaders are prepared and informed

• Flexibility to work beyond standard hours when required by executive schedules
• Availability during critical business or governance cycles
• Absolute commitment to confidentiality and ethical conduct