Executive Assistant

Job Description
ROLE:
Executive Assistant

REPORTS TO:

Chief Executive Officer

LOCATION:

Burnaby Head Office (Hybrid)

We are looking for an experienced Executive Assistant to the CEO to serve as a trusted partner to the CEO and a critical enabler of Senior Leadership Team effectiveness. This role acts as an extension of the CEO—managing priorities, optimizing decision flow, and ensuring seamless executive and governance operations. The Executive Assistant operates with the highest level of discretion, judgment, and professionalism in a fast-paced, dynamic environment.

Opportunities
This is a unique opportunity to work at the heart of the organization, supporting enterprise leadership and contributing directly to business effectiveness. The role requires navigating ambiguity, shifting priorities, and complex stakeholder relationships. In doing so, you will gain deep exposure to executive decision-making, governance practices, and strategic initiatives, positioning you as a valued partner to senior leaders.

Here Is Who You Are
Drive & Motivation

You are energized by supporting senior leaders in high-impact roles

You thrive in fast-paced, high-expectation environments

You take pride in anticipating needs and staying ahead of complexity

You are motivated by excellence, precision, and trust

Character & Abilities

You exercise sound judgment and discretion at all times

You remain calm, professional, and solutions-focused under pressure

You are proactive, resourceful, and highly accountable

You communicate with confidence, tact, and executive presence

Knowledge & Skills

You excel at executive calendar strategy and priority management

You are skilled at preparing executive-level materials and briefings

You can manage sensitive information with absolute confidentiality

You are advanced in Microsoft Office and executive collaboration tools

Experience

You have 7+ years supporting senior executives, ideally a CEO or C-suite

You have experience working with senior leadership teams

You have supported board or governance-related activities

You have worked in complex, fast-growing or matrixed organizations

Nice‑to‑Have

Experience supporting Boards of Directors

Exposure to regulated, food, manufacturing, or consumer goods environments

Project coordination support experience

Things You Will Do

Enable CEO effectiveness through strategic calendar, priority, and information management

Serve as a trusted liaison between the CEO, SLT, Board, and key stakeholders

Orchestrate SLT meetings, including agendas, materials, follow-ups, and decision tracking

Prepare and coordinate executive-level communications, briefings, and presentations

Support Board meetings and governance processes with discretion and accuracy

Anticipate issues, remove obstacles, and ensure leaders are prepared and informed

Other

Flexibility to work beyond standard hours when required by executive schedules

Availability during critical business or governance cycles

Absolute commitment to confidentiality and ethical conduct

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