Office Assistant

Who We Are

Vasto Builders is a fast-growing construction company based in Vancouver, specializing in design-build, general contracting, and development consulting. We partner with government and non-profit organizations to deliver high-quality, sustainable, and cutting-edge building solutions. From multi-family housing to institutional and commercial projects, we are committed to excellence, collaboration, and community impact.

This role is ideal for someone who enjoys a detail-oriented and organized working style. From greeting guests and managing facilities to assisting HR and finance functions, your work will help keep our operations running smoothly.

• Office Administration
• Front desk and reception:
  Manage incoming calls, correspondence, and courier deliveries, maintaining an organized reception area at all times.
• Inventory:
  Maintain inventory of office equipment and supplies; monitor stock levels and restock proactively.
• Help with scheduling, coordinating meetings, and handling basic reception tasks.
• Keep files, records, and project documents well organized, both digitally and in hard copy.
• Assist with purchasing and communicate with vendors for printing needs and office supplies.
• Draft, format, and polish internal reports, emails/letters, and presentation slide decks.
• IT admin:
  Onboard new hires (email/access), manage software subscriptions, and track company hardware assets.
• Accounting Support: assist with bookkeeping as needed.
• Assist the accounting team with data cleaning and organization.
• Event coordination:
  Organize company events, meetings, and team-building activities, including venue booking, agenda planning, and logistics management.

• Degree or diploma in Architecture, Civil Engineering, Property Management, Business Administration, Finance/Accounting, or a related field.
• 1–3 years of experience in office administration, executive support, or a similar role.
• Advanced Excel skills are required.
• Hold a valid driver license and own a reliable vehicle.
• Strong attention to detail.
• Excellent organizational skills with the ability to handle multiple priorities.
• Strong written and verbal communication skills.
• Interest in the building construction field is a plus, but not required.

• A varied role where you can use both your creative skills and your knack for organization.
• A supportive, collaborative team to work with.
• The opportunity to contribute to meaningful, community-focused projects.
• Room to grow professionally in both design work and office administration.

• Job Types: Full-time, Permanent
• Pay: $20.00-$25.00 per hour
• Experience:
  
  Office administration: 1 year (preferred)
• Language:
  Mandarin (preferred)
• Licence/Certification:
  Driving Licence (preferred)
• Work Location:
  
  In person