Administrator, Office Administrator​/ Coordinator, Administrative​/Clerical

Overview  As the leading player in the UK LPG market, Calor maintains an innovative and best-practice management culture that leads to varied and exciting opportunities.
Internal opportunities  Job search  Job search example:
Operations, Midlands
Work type   Permanent
Locations   South East England
Canvey Island
Categories   Operations
Production
Administrator  Apply now  Job no:  509437
Work type:  Permanent

Location:

Canvey Island
Categories:  Operations, Production
We are looking for a highly organised and proactive  Administrator  to join our team, supporting the safe and efficient day-to-day operation of our Terminal. Reporting directly to the Business Support Lead, this is a varied and hands-on role where no two days are the same.
This position is ideal for someone who thrives in a fast-paced environment, enjoys taking ownership, and can confidently balance administrative duties with operational support.
As an Administrator, you will play a key role in ensuring the smooth running of the site by providing comprehensive administrative and operational support across multiple functions, including office management, safety, compliance, and project coordination.
Key responsibilities will include:
Manage stock administration and inventory control (demand-to-stock processes)
Maintain SAP data and administer purchase orders
Process invoices and support financial administration
Maintain filing systems and document control processes
Coordinate calendars, meetings, and room bookings
Act as the focal point for internal communications
Handle queries, staff enquiries, and general administrative tasks
Oversee database management and shared drives
Support overtime and holiday tracking
Organise on-site events and daily operational meetings
Safety & Emergency Response   Act as a  First Responder (Muster Warden)  and  First Aid responder
Provide support as a secondary responder (scribe to Site Management Controller)
Manage visitor inductions and site access processes
Oversee PPE ordering and distribution
Conduct monthly safety walkabouts
Maintain ECO Online system inputs and monitoring
Compliance & Operations Support   Manage waste documentation and compliance requirements
Support shipping documentation, including customs and excise
Assist with maintaining safe operations across Production, HSE, Maintenance, and Projects
Project Support   Coordinate meetings, room allocations, and inductions for site projects
Support purchase order requests and documentation reviews
Monitor contractor facilities (e.g., welfare units)
Maintain accurate project data within systems
Skills and Experience   Previous administrative experience in a busy environment
Strong knowledge of Microsoft Office (Outlook, Excel, Teams)
Excellent organisational and planning skills
High attention to detail
Strong written and verbal communication skills

Experience with in Oil & Gas or a similar industrial environment
Understanding of terminal operations or site-based work environments
Personal Attributes   Proactive with the ability to use own initiative
Able to work independently and as part of a team
Professional and confident in approach
Comfortable working under pressure, including emergency situations
Strong awareness of safety and site protocols
We look for people who are open minded, embrace new ways of working, step out of their comfort zone, seek out new opportunities and look to continuously learn. Opportunities to progress, to develop and to be recognised for your achievements are part of our daily life, and we want to share that with you. Together with your commitment and personal performance, we believe you can bring out the best in yourself  this sounds like you, please apply by clicking the link below.
We look forward to hearing from you!
To be considered for the above opportunity you must be eligible to live and work in UK.
Calor Gas Ltd.  adhere to ethical recruiting methods ensuring that we do not discriminate against any candidate because of age, disability, gender reassignment, marriage or civil partnership, pregnancy and maternity, race, religion or belief, sex, or sexual orientation.

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