Accounts Payable​/Administrative Assistant

Primary Focus

The AP role is responsible for related to Accounts Payable to ensure the efficiency and productivity of the company.

• Administrative Support
  • Handles correspondence, including responding to emails and sorting mail
  • Keeps well-organized files & records of business activities
  • Maintains office files related to company’s operations
  • Supports executives’ requests and administrative needs
  • Scan documents and files them in the appropriate locations
  • Assist Operations Team with time keeping and administrative duties
• Bookkeeping
  • Responsible for Accounts Payable tracking/processing/reconciliation activities in Quick Books
  • Prepares and maintains accounting documents and records
  • Ensures utility bills are recorded and paid on time
  • Reconciles employee expenses and prepares employee expense report
  • Responsible for credit card report and credit card reconciliations
  • Prepares AP reports and processes AP runs
  • Reconciles vendor statements and completes monthly vendor statement list
  • Responsible for vendor credit applications
  • Works with vendors to resolve invoicing and payment queries
• Filing Accounts Payable Documents
  • Responsible for filing Berto & related companies, Accounts Receivable & Accounts Payable documents
  • Packs & transfers historic files as needed
• Performs other general office & administrative tasks outside what has been outlined in this job description

• Strong organizational and time management skills
• High school graduation and general courses or training in word processing, database, and spreadsheets.
• Minimum of 1 year’s experience in bookkeeping and/or basic accounting role
• Minimum of 1 year of experience with Quick Books
• Self motivated
• Strong team player
• Strong attention to detail and positive analytical skills
• Strong problem-solving skills
• Excellent verbal and written communication skills
• Ability to work independently with minimal supervision
• Ability to handle confidential material with discretion

• Casual dress
• On-site parking
• Tuition reimbursement

Pay $22.00-$25.00 per hour

Work Location In person