Graduate Program Assistant

Who We Are

Simon Fraser University is a leading research university, advancing an inclusive and sustainable future. Our purpose – the essence of SFU – is to create and connect knowledge, learning and community for deeper understanding and meaningful impact. We are committed to fostering excellence, innovation, belonging and community in all that we do.

The Department of Mathematics consistently ranks among the top Mathematics Departments in Canada with internationally respected programs and faculty members. As a department, we value collaboration, and our faculty and staff go out of their way to connect with and support students. From workshops to professional development sessions to community outreach, we bring together a full range of educational experiences for students, fellow mathematicians, and the wider community.

The department aims be effective and innovative in the teaching of mathematics and training future mathematicians in the state-of-the-art in our discipline. Our dynamic administrative team is welcoming and vital to the success of our academic and research programs.

Provides secretarial and administrative support services for the Department of Mathematics graduate programs. Acts as the primary contact and resource person for graduate students. Responds to requests for general information relating to graduate program admission, registration, courses, exams, grading, and departmental and University policies and procedures. Coordinates the process for graduate program admissions; processes scholarship and award applications; and assists the Graduate Program Committee members with graduate program preliminary progress reviews.

Assists departmental staff with maintaining the departmental website.

The ideal candidate for this position takes a people-centered approach to service, has demonstrated excellence in communicating effectively with diverse populations, and has experience balancing multiple tasks with outstanding attention to detail. We operate as a close team and look forward to welcoming a strong team player who builds effective relationships with colleagues and initiates improvements to processes.

High School graduation and general courses or training of moderate duration (one semester equivalent) in word processing, database, and spreadsheet applications and office procedures and practices. 2 years of related experience. An equivalent combination of formal education, certificate/program of study and experience is acceptable.

• Excellent analytical reasoning, problem solving, and organizational skills.
• Excellent interpersonal and communication (oral and written) skills.
• Ability to use enterprise-level information systems (i.e., goSFU, goGRAD, GA3, Slate or equivalent).
• Ability to handle confidential and sensitive material with discretion.
• Ability to work independently and meet deadlines.
• Ability to exercise mature judgment and communicate with tact and diplomacy.

At SFU, our goal is to ensure our people are valued and supported by promoting a healthy work-life balance, professional growth and development, as well as a safe and respectful workplace. We offer continuing employees who belong in the Canadian Union of Public Employees (CUPE Local 3338):

• 3 weeks’ vacation (prorated for the first year)*
• Hybrid-work program for eligible positions
• Employer paid defined benefitpension plan
• On-campus tuition waiver for employees and their immediate family members*
• Funding for professional development expenses*
• And more! View our benefits brochure

* Prorated for part-time employees

For external candidates, the starting salary is the first step of the salary range.

SFU is an equity employer and strongly encourages applications from all qualified individuals including women, Indigenous Peoples, visible minorities, people of all sexual orientations and gender identities, persons with disabilities, and others who may contribute to the further diversification of the university.

We are committed to ensuring that the application and interview process is accessible to all applicants. If you require any assistance or accommodations, please contact