Project Coordinator, Construction & Operations

Our client is a well-established and growing Canadian organization known for its collaborative culture, commitment to excellence, and focus on continuous improvement.

As the organization continues to evolve and grow, they are seeking a highly organized and proactive Project Assistant to support a range of workplace, facilities, operations, construction, and project-related initiatives on a temporary basis. This role will begin as a 3-month contract and may be extended or transition to permanent for the right individual.
Key Responsibilities:

• Provide administrative and project coordination support for workplace, facilities, construction and operational projects.
• Maintain project documentation, trackers, action items, work requests, and related records.
• Coordinate with external service providers, vendors, and internal stakeholders regarding schedules, access, deliveries, and project updates.
• Support workplace operations, including space planning, employee moves, asset tracking, supply management, and service coordination.
• Assist with purchasing activities, invoice tracking, deliveries, and general operational requests.
• Provide administrative support to various operational and workplace services teams.
• Conduct site walkthroughs, identify issues, coordinate follow-up actions, and support day-to-day workplace operations.
• Support project leads with the coordination and execution of workplace improvement and infrastructure-related initiatives

• 2–3+ years of experience in project coordination, construction projects, workplace services, operations, facilities, property management, or a related administrative role.
• Strong organizational and multitasking skills, with the ability to manage competing priorities in a fast-paced environment.
• Experience coordinating multiple stakeholders, vendors, and deadlines simultaneously.
• Proficiency with Microsoft Office and other business software applications.
• Self-motivated, resourceful, and comfortable working both independently and as part of a team.
• Adaptable, detail-oriented, and proactive, with strong follow-through and problem-solving abilities.
• Professional and approachable communication style, with strong relationship-building skills.
• Post-secondary education in business, project management, operations, facilities, or a related field is considered an asset.
• Valid driver's licence is required

$28–$36 per hour, plus 4% vacation pay, depending on experience and qualifications.

Full-time, in-office Monday to Friday. This role is best suited for individuals based in the Greater Vancouver area, including Vancouver, New Westminster, Burnaby, Richmond, or Surrey.

Swim Recruiting will be presenting the profiles of short-listed candidates directly to the hiring team. If you already have a Recruiter at SWIM, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' to send us your resume (preferably in MS Word format as it works best with our internal systems).

Thank you!

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