Purchasing Support Administrator

Job purpose

The purchasing support administrator role provides reliable administrative and data support by maintaining accurate records, completing data entry, preparing reports, and coordinating day-to-day processes. This role requires strong Microsoft Excel skills, attention todetail, and the ability to manage multiple priorities to ensure information is accurate, organized, and up to date.

• Complete accurate data entry and update records in internal systems.
• Support purchasing and sales teams with purchase order processing, tracking, and follow-up.
• Prepare reports, spreadsheets, and other administrative documentation.
• Coordinate with internal teams and suppliers to resolve order or information discrepancies.
• Maintain organized records and ensure documentation is accurate and up to date.
• Assist with general administrative tasks and process improvements as required.

• Ensure orders, purchase orders,and related transactions are processed accurately and in a timely manner.
• Maintain accurate and up-to-date supplier, product, and purchase order information.
• Ensure required documentation and records are complete, organized, and readily accessible.
• Provide timely administrative support to purchasing and sales teams.
• Monitor order status and followup on outstanding items, discrepancies, or required information.
• Maintain accurate reports and spreadsheets to support business operations and decision-making.
• Identify and communicate data or processing issues and support timely resolution.
• Follow established procedures and contribute to improving administrative efficiency and accuracy.

This is a full time in office position