Timekeeper​/Office Clerk

Salary

The salary range for this position is CAD $26.42 - $28.25 / hour

Salary

The salary range for this position is CAD $26.42 - $28.25 / hour

Job Summary

We are currently looking to fill a casual opportunity for a Time Keeper /Office Clerk at Burnaby, Home Support located in Burnaby, BC.

Experience The Exceptional Benefits Of Working With Us Including

• Comprehensive, 100% Employer-Paid Benefits:
  Enjoy peace of mind with full coverage.
• Generous Vacation Time: eligible employees can earn up to four weeks of vacation to recharge and relax.
• Benefit Portability:
  Seamlessly transfer your benefits from another HEABC employer.
• Immediate Pension Enrollment:
  Secure your future with a defined municipal pension plan from day one.
• Maternity Top-Up:
  Receive an 87% top-up during maternity leave.
• Trans Link Pass Subsidy:
  Save on commuting costs with a 50% subsidy on Trans Link passes

Additional employee discounts and perks available.

• Eligibility based on employment status

Detailed Overview

Provides administrative day-to-day support including a variety of clerical duties and general timekeeping duties; receiving, reviewing and verifying client billing and timesheets; performs duties such as reception, establishing and maintaining charts and chart organization and database(s); types material utilizing word processing software, sets up and maintains filing systems and record archives, processes incoming and outgoing mail, faxes, reports/records and courier documents, assists with client intake and maintains related statistics.

Responsibilities

• Provides reception services such as operating a multi-line switchboard or phone, enters information into a computer system and ensures information is current and accurate; makes adjustments to information, as needed.
• Answers/directs incoming calls for staff, takes messages, answers routine inquiries and provides information of a general nature regarding Home Support; receives visitors and refers visitors to the appropriate area, as required and assists with arranging client appointments; contacts other agencies to obtain information as required.
• Types material such as correspondence, reports and documents utilizing various computer software and computerized systems by inputting client information, maintaining registers and typing from handwritten draft or general instruction; prepares various information/resource packages by designing, updating, photocopying and collating packages/brochures for distribution to the client and/or family.
• Collects data from various sources, inputs data and information into relevant computer system and updates records as required; gathers, compiles, and retrieves information as required and prints related reports.
• Performs a variety of related clerical such as sorting and filing verification sheets and mileage forms; identifies and resolves related discrepancies such as errors in timesheet calculations and identifying information; refers complex issues to the Manager or designate.
• Sets up timekeeping periods for payment purposes, enters information into a computerized system and forward information to Payroll for processing.
• Receives timesheets from home health staff; checks legibility and completeness of information; locates and corrects errors and omissions.
• Reconciles total hours worked by each employee to total hours scheduled for each employee; follows up on discrepancies In hours reported.
• Receives Billing Summary Report (BSR) and reviews each client against payroll timesheets; compares home support worker timesheets to BSR and makes adjustments as appropriate.
• Sets up and maintains the client and administrative filing system, according to established policies and procedures by creating and labelling files, developing forms, indexing materials and filing.
• Operates office equipment such as photocopiers, shredders and fax machine; carries out minor maintenance such as loading paper, removing paper jams, cleaning glass and changing toner cartridges; refers further maintenance requirement the Manager, or designate.
• Processes incoming and outgoing mail, faxes, reports/records, and internal and courier documents by receiving, recording, date stamping, sorting and…