Proposals Coordinator

Ausenco is a fast-growing company with big ideas. We redefine what’s possible in some of the world’s most complex projects and toughest environments. Delivering innovative, value-add consulting, project delivery, asset operations and maintenance solutions is what we do. From 21 offices in 9 countries, with projects in over 80 locations worldwide, we create sustainable outcomes for our people, clients and communities.

We are currently recruiting for an experienced Proposals Coordinator to join our team in North America, preferably located in Burnaby, Calgary or Vancouver.

As the Proposals Coordinator, you will work closely with the technical and proposals teams to support proposal, qualification, and presentation activities. The development of a strong and appropriate network within the company to facilitate the identification and sharing of relevant information, best practices, etc. between offices is integral to the Proposals Coordinator role.

• Coordinate to align and capture the knowledge, capability and experience to develop an integrated offering of Ausenco’s services to our clients.
• Coordinates the successful development of compliant, competitive, and compelling proposals, RFIs, pre-qualifications, and EOIs through effective collaboration across teams that include internal staff, other business lines and or outside partners/suppliers.
• Assists with kick-off, win planning, proposal technical review and other meetings as necessary.
• Provides direction and guidance on Ausenco’s processes, procedures and standards to the technical proposal teams to ensure compliance.
• Works with the technical team to identify response requirements and develop a realistic approach and schedule for proposal responses.
• Assists with developing innovative solutions, or leveraging the corporate network to identify existing capabilities, that respond to the client challenges and create a distinctive competitive advantage.
• Collects company data or conducts internal/external research as appropriate for opportunity response documents, strategy development, and/or for support of pursuit efforts.
• Develops, prepares and updates/maintains non-opportunity specific/additional sales qualification and reference materials (including résumés, project descriptions and organization charts) in designated information management systems.
• Works with the proposal/technical team to develop and articulate win-themes and key messages and ensure they are consistently integrated into relevant sections of the proposal.
• Conducts client, competitor and market research, as required in support of client and/or opportunity strategy development and provides corresponding analysis.
• Ensures the completed proposal aligns with the client requirements and the RFP, contains the win themes, and is correctly formatted and approved by the senior management team as per the DAM.
• Conducts proposal debriefs with clients, partners and staff as necessary, collating and distributing lessons learned, and application of learnings to future proposals.
• Communicates and collaborates with key internal and stakeholders to assist with gathering proposal content.
• Organizes and participates in response-related meetings (internal and/or client), as appropriate.
• Ensures adherence to standards and templates to present a consistent appearance/style in compliance with our brand.
• Proofs and edits technical and non-technical documents for consistency.
• Performs other duties as assigned.

• 1-2 years of experience providing proposal coordination, experience within a professional services firm
• Critical thinker; able to pose relevant questions to enable completion of low-definition tasks.
• Solid verbal and written communication skills in English.
• Knowledge of Spanish is an…