HRIS Specialist

Job Description

ROLE: HRIS Specialist

REPORTS TO:

Vice President of People & Culture

LOCATION:

Burnaby, BC

We are looking for an HRIS Specialist to join our People & Culture Team! Our HRIS Specialist will champion the deployment of the new Human Resource Information Systems (HRIS) and support with the maintenance and upgrades. They will work closely with the payroll function to integrate ADP and Oracle.

This role involves planning, coordinating, and managing all activities related to the HRIS implementation, ensuring the system meets the needs of the organization and supports its HR functions effectively. The specialist will work closely with internal stakeholders, external vendors, and IT teams to ensure the project is completed on time, within budget, and to the required quality standards.

• You want to expand your knowledge in the Human Resources and Payroll field
• You enjoy performing tasks that require a lot of organization, accuracy, and detail
• You enjoy working on projects with Human Resources and Payroll
• You are passionate about systems, processes and project management

• You are exceptionally organized and have a keen eye for detail
• You demonstrate professionalism, great customer service and confidentiality when dealing with various stakeholders.
• You are a quick learner with a process-driven mind
• You are great at project management and can manage multiple projects simultaneously
• You are deadline-oriented and can manage tasks under pressure
• You are awesome at facilitating communication between stakeholders to ensure alignment and understanding of project goals

• You have skills and knowledge background of HR and payroll
• You are experienced in developing training materials and conducting training sessions for HR staff and end-users
• You have excellent communication skills, both verbal and written English
• You have excellent computer skills including MS Office including Excel, PowerPoint and Word

• You have a BA in HR, IT or Business Administration
• You have proven experience in HRIS implementations in Oracle Fusion (Redwood)
• You have experience in managing implementations, maintaining, upgrading and problem-solving Oracle HCM
• Management of Tier 1, 2 and 3 issues
• 5+ plus Oracle HCM system management and maintenance experience

• French speaking
• Experience with SQL, database management, or system integration
• Familiarity with change management principles

• Lead the end-to-end implementation process of HRIS, including project planning, scheduling, and coordination
• Monitor project progress and make adjustments as necessary to ensure successful completion
• Configure HRIS according to the specific needs and requirements of the organization
• Develop and execute comprehensive testing plans to ensure system functionality, performance, and reliability
• Identify and resolve any issues or bugs that arise during the testing phase
• Work closely with HR, IT, and other departments to gather and document business requirements
• Develop training materials and conduct training sessions for HR staff and end-users
• Provide ongoing support and troubleshooting for HRIS users post-implementation
• Create user guides and documentation for reference
• Oversee the data migration process from legacy systems to the new HRIS
• Ensure data integrity and accuracy throughout the migration process
• Coordinate the integration of HRIS with other enterprise systems and applications
• Evaluate the effectiveness of the HRIS and identify opportunities for improvement
• Stay updated with the latest HRIS trends, technologies, and best practices
• Implement enhancements and updates to the system as needed

• You might need to work extra hours during implementations

• End-user support & job aids
• Data governance, audits, discrepancy analysis
• Service Now ticket resolution
• Security permissions
• Foundation data, picklists, position management
• Payroll coordination & data validation

• Oracle HCM project involvement (post-go-live support)
• Integration specialist role
• Functional design documentation
• BPT / UAT coordination and defect resolution
• Cross-module understanding (Core HR, Absence, Payroll coordination, Recruiting)
• SAP → Oracle exposure (strong HRIS fundamentals)
• Can diagnose why a process failed
• Can fix configuration-level issues
• Can support integrations operationally
• Strong testing discipline

• ESS job troubleshooting
• Patch / quarterly update defect triage
• Oracle bug identification vs configuration issue