Manager, Privacy and Information Management

Manager, Privacy and Information Management

Pay Band 11 (Minimum- $94,443, Control Point- $125,924, Maximum- $138,516 ). Placement within a salary band is typically up to Control Point based on skills, experience and internal equity. May place over Control Point in limited circumstances.

Reporting to the College Librarian and Director, Learning Services & Records Management, this position is responsible for leading the College’s access to information, protection of privacy, and records management functions, ensuring compliance with the BC Freedom of Information and Protection of Privacy Act ( FIPPA ). This position has access to, and provides advice on, matters related to confidential and sensitive records held throughout the College.

The Manager, Privacy and Information Management is accountable for the following:

• Responding to and managing access to information requests and addressing privacy compliance matters across the College.
• Overseeing the completion of privacy impact assessments in line with BC FIPPA regulations.
• Overseeing electronic and physical records systems, including document management platforms and file storage solutions.
• Leading the application of the records classification system and retention schedule across the College, including the development, use, and maintenance of records management systems.
• Overseeing the College’s digital and physical archives, including identifying and implementing appropriate digital archive systems and processes.
• Providing guidance, training, and advisory support to all employees, including senior leadership, on privacy and records management policies, procedures, and best practices.
• Managing records management, privacy, and archives staff, through hiring, training, coaching, performance management, and professional development.
• Administering the College’s Collective Agreements and representing management in the grievance process, as appropriate.
• Establishing and providing quality assurance in record keeping to ensure the effectiveness of the College’s Records and Information Management ( RIM ) program.
• Creating and revising policies and procedures related to privacy, records management, and archives.
• Creating reports, metrics and measures of success in records management implementation and management based on college policies, records management legislation, and industry best practices.
• Actively participating on relevant departmental and institutional committees and representing the College on external committees.
• Acting for the College Librarian and Director in their absence, including serving as the College’s designated Privacy Officer.
• Performing other related duties as required.

Do what you love. Be good t’s how Douglas College defines a great career. It’s a philosophy that resonates through our classrooms, our offices and our boardrooms. It inspires our students and drives us to make Douglas College one of BC’s Top Employers. We love what we do. And we’re looking for passionate, motivated people to join us in making one of Canada’s best degree-granting colleges even better.

Be a part of an institution where everyone is committed to empowering successful students, creating responsive learning environments, fostering social and environmental responsibility, and supporting healthy learning and work environments.

We offer the opportunity to do what you do best in an inclusive, collaborative and collegial environment. At Douglas, our goal is to ensure our people are valued and supported by promoting a healthy work-life balance, professional growth, and development, as well as a safe and respectful workplace.

• Transit-accessible campuses
• Hybrid work arrangements for eligible positions
• Excellent Health and Dental Benefits for eligible positions
• Defined-Benefit Pension Plan for eligible positions
• Professional Development opportunities
• Access to our Fitness Centres and Classes
• Master’s degree in a related field (e.g., Archival Studies, Information Management, Library & Information Studies.
• Relevant certification is an asset (e.g., Certified Information Privacy Professional/Canada, Certified Records Manager).
• 3-5 years’ experience…