Accounting Specialist

Accounting Specialist

We are looking for an Accounting Specialist to join our team in Burnsville, Minnesota, supporting daily financial operations and a range of administrative and project-related activities. This permanent position is ideal for someone who is highly organized, comfortable managing multiple priorities, and confident working in a dynamic business environment. The role combines core accounting responsibilities with coordination across project teams, vendors, and office functions to help keep operations accurate, timely, and well supported.

Responsibilities:

• Manage accounts payable activities by reviewing invoice coding, processing vendor billing, and preparing subcontractor payment documentation.
• Create and issue customer billings while helping maintain accurate records for receivables and payment activity.
• Reconcile company credit card transactions and investigate discrepancies to support accurate month-to-month reporting.
• Monitor lien waiver documentation and keep related compliance records organized and up to date.
• Prepare weekly payment batches and help ensure disbursements are completed accurately and on schedule.
• Support project managers and field personnel with day-to-day coordination, document updates, and record maintenance across internal systems.
• Assist with vendor and subcontractor onboarding, including compliance tracking, client setup, and job initiation support such as budget entry.
• Handle general office administration tasks, including mail processing, supply management, and other assigned operational duties.