Administrative Assistant

The Cottages Group is currently seeking a customer service oriented Administrative Assistant-Front Desk Coordinator
to provide a friendly welcome to visitors and direct them to the appropriate department as well as a variety of other clerical tasks.

the ideal candidate will have excellent customer service, communication, organizational, and time management skills. This is a non-exempt, full-time position working 8:00am to 4pm, Monday-Friday, but will require flexibility to accommodate personnel schedules.

• Open and close corporate office; performs multiple clerical functions simultaneously such as answering phones, typing, sorting and distributing mail, operating office equipment, filing, and assisting visitors
• Responds to and resolves administrative inquiries
• Maintain marketing materials and social media platforms
• Coordinate and schedule company events, travel, meetings, and appointments as directed
• Maintain inventory of supplies and order as needed
• Track corporate office vehicles
• Maintain clean, safe, and sanitary corporate office site
• Provides other support functions as directed

• Competitive starting wages
• Vacation and sick time; holiday pay
• FT Benefit eligible employees are offered medical plans through an ICHRA (Individual Coverage Health Reimbursement Arrangement) and ancillary benefits that include dental, vision, LTD, accident, voluntary term life insurance
• 401(k) with a generous company match
• Company outings and events

• 18 years of age and ability to pass a MN criminal background study; possess an unencumbered MN Driver’s License
• Minimum of one-year previous administrative experience preferred
• Proven ability to handle confidential and/or sensitive information
• Alignment with The Cottages Culture, Mission, and Values
• A wizard in all things google and proficient with Microsoft Office suite and ability to learn HRIS software system
• Self-driven with strong verbal, written, and interpersonal skills
• Professional appearance and demeanor
• Must be reliable, honest, and possess strong critical thinking and decision-making skills
• Due to the safety and regulatory requirements, must have adequate vision, reading, writing, and computer skills; ability to perform the essential functions of role and push, pull, and lift up to 50 pounds a minimum of 10 feet
• Experience working in a positive, collaborative team environment

The Cottages Group is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. All employment decisions are based on job requirements and individual qualifications, without regard to race, color, religion or belief, or any other protected status. All applicants over the age of 18 are encouraged to apply.