Administrative Assistant

Location
:
Berean Baptist Church – Burnsville, MN

Schedule: 15 hours per week

Reports to
:
Lead Pastor

Berean is a Gospel-centered community of hope with the Bible as our foundation. With Jesus Christ as our foundation for life, we have an eternal hope that changes how we live now.

The Lead Pastor Assistant (Administrative Assistant) serves as a strategic partner to the Lead Pastor, ensuring clarity, alignment, and execution across key priorities. This role manages communication, scheduling, and project flow while proactively removing friction and increasing organizational effectiveness.

• Own and optimize the Lead Pastor's calendar
• Prioritize appointments based on mission and impact
• Ensure appropriate preparation and recovery time
• Protect time for sermon preparation and strategic work

• Triage email, messages, and incoming requests
• Draft responses on behalf of the Lead Pastor
• Filter and elevate critical communication
• Track key conversations and follow-ups

• Prepare agendas and supporting materials
• Take notes and track action items
• Ensure accountability and follow-through
• Maintain leadership meeting rhythms

• Track ministry priorities and strategic initiatives
• Maintain dashboards or tracking systems
• Follow up with staff on progress
• Identify bottlenecks and proactively resolve them

• Assist with travel planning and scheduling
• Manage select personal logistics as appropriate
• Reduce administrative burden on the Lead Pastor

High School Diploma or GED

• Proficiency in Microsoft Office
• Understanding of church/ministry operations
• Familiarity with leadership support functions
• Knowledge of project and workflow management principles
• Familiarity or interest in AI tools

• Experience supporting a senior leader or executive preferred
• Experience in administrative, operations, or project coordination
• Experience in a church or nonprofit environment is a plus

• Aligned with the mission of making disciples of Jesus
• Calm and steady in ministry settings
• Builds Christ-centered relationships
• Communicates with humility and discernment

• Establish and maintain membership at Berean
• Prolonged periods of sitting at a desk and working on a computer.