Administrative Assistant (Onsite

Administrative Assistant

Collins Aerospace is a leader in technologically advanced, intelligent solutions that help redefine the aerospace and defense industry. With a comprehensive portfolio and deep technical expertise, we help customers meet the demands of the global market. Join us and help shape the future of aerospace and defense.

The Administrative Assistant provides comprehensive administrative and operational support to the engineering leadership and team while serving as a central resource for site-wide business needs. This role requires professionalism, sound judgment, confidentiality, and the ability to operate effectively in a fast-paced environment. This is an onsite role in Burnsville, MN.

• Assist leadership by proactively managing complex calendars and possibly monitor email communication highlighting urgent matters requiring attention.
• Coordinate onsite and offsite meetings, events, meals, and employee engagement activities.
• Arrange domestic and international travel in accordance with company policies; prepare related expense reports.
• Serve as a primary resource for general site inquiries, visitor assistance, and information routing.
• Coordinate facilities service requests, shipping needs, and office supply ordering, tracking, and organization.
• Prepare meeting materials, presentations, reports, and documents using Microsoft Office Suite.
• Track and maintain departmental budgets and assist management in determining budget requirements.
• Support onboarding by coordinating workspace assignments, desk setup, and new-employee resources.
• Collaborate with other administrative professionals to ensure coordinated support across teams and functions.
• Administer organization of Teams, ALM, and SharePoint sites, including site content updates, user access and assisting users with questions.
• Perform additional administrative and project duties as business needs evolve.
• Travel as needed

• Cross-functional site operations and coordination within engineering and site support.
• Process improvement and workflow optimization.
• High-visibility communication, customer service, and stakeholder management.
• Best practices for supporting multiple leaders and dynamic priorities.
• Tools and systems used in administrative operations, including travel, purchasing, and expense platforms.

• Typically requires HS Diploma or AA/AS degree (or other 2-year post high school training) with a minimum of 4 years of relevant experience
• Microsoft Office Suite experience

• Demonstrated ability to manage multiple tasks, meet deadlines, and adapt to changing priorities.
• Verbal and written communication skills.
• Experience supporting multiple leaders or engineering organizations.
• Experience with Concur, SAP, Ariba, SharePoint, or similar administrative platforms.
• Customer service skills and the ability to remain calm under pressure.
• Ability to quickly learn new tools and technologies.
• Experience coordinating site-wide events or supporting facilities, onboarding, or operational tasks.

Some of our competitive benefits package includes:

• Medical, dental, and vision insurance
• Three weeks of vacation for newly hired employees
• Generous 401(k) plan that includes employer matching funds and separate employer retirement contribution, including a Lifetime Income Strategy option
• Tuition reimbursement program
• Student Loan Repayment Program
• Life insurance and disability coverage
• Optional coverages you can buy: pet insurance, home and auto insurance, additional life and accident insurance, critical illness insurance, group legal,  protection
• Birth, adoption, parental leave benefits
• Ovia Health, fertility, and family planning
• Adoption Assistance
• Autism Benefit
• Employee Assistance Plan, including up to 10 free counseling sessions
• Healthy You Incentives, wellness rewards program
• Doctor on Demand, virtual doctor visits
• Bright Horizons, child and elder care services
• Teladoc Medical Experts, second opinion program
• And more!

We make modern flight possible for millions of travelers and our military every second. Our major product lines are on-board virtually every aircraft flying. Be it keeping passengers safe with our emergency power generation systems or creating a positive in-flight experience through reliable cabin pressure controls and quieter engines, Power & Controls focuses on delivering a best-in-class experience to our customers.

We hire the top people in the industry. Their ideas drive our performance, and their integrity keeps our customers happy. Join us as we take flight!

Onsite:
Employees who are working in Onsite roles will work primarily onsite. This includes all production and maintenance employees, as they are essential to the development of our products.

Regardless of your role type, collaboration and innovation are critical to our business and all employees will have access to digital tools so they can work with colleagues around the world – and access to Collins sites when their work requires…