Regulatory Project Coordinator IV

We anticipate the application window for this opening will close on - 5 Oct 2026

At Mini Med, you can begin a lifelong career of exploration and innovation, while helping make a difference in the lives of people living with diabetes around the globe. You'll lead with purpose, breaking down barriers to innovation for a more connected, compassionate world.

The Project Coordinator IV provides project coordination, operational, and communication support to the Regulatory Science & Communication team. This role works closely with Regulatory Affairs, Regulatory Communications, project leaders, and cross-functional partners to plan and execute team initiatives, maintain schedules and documentation, coordinate stakeholder engagement, and support the timely delivery of regulatory science and communication objectives.

The Project Coordinator IV serves as a central point of coordination for information, meetings, action items, risks, decisions, and deliverables. The role helps establish clear communication pathways, consistent project practices, and organized governance mechanisms across initiatives. Working under limited supervision, the Project Coordinator IV independently manages non-routine assignments, identifies opportunities to improve team processes, and recommends practical solutions that enhance execution, transparency, and stakeholder alignment.

Responsibilities may include the following and other duties may be assigned.

• Coordinate projects and programs for the Regulatory Science & Communication team from initiation through completion, including schedules, milestones, dependencies, deliverables, and follow-up activities.
• Schedule and coordinate meetings, prepare agendas and materials, capture decisions and action items, and monitor follow-up commitments.
• Track project status, timelines, budgets, resources, risks, issues, and dependencies; identify potential delays or gaps and elevate them as appropriate.
• Gather, organize, analyze, and summarize information for project updates, leadership reviews, regulatory science activities, communication materials, and other team deliverables.
• Coordinate the review, approval, and distribution of regulatory science and communication materials, ensuring that required contributors and reviewers are engaged at the appropriate time.
• Monitor shared mailboxes, project trackers, document repositories, and other team systems to promote timely responses, accurate records, and effective information flow.
• Support onboarding and training activities related to project processes, tools, systems, and documentation standards.
• Coordinate vendors, purchase orders, invoices, contracts, meeting logistics and travel or expense activities when required.
• Perform additional project coordination and administrative duties as assigned.

• 6+ years of relevant experience.
• Excellent written and verbal communication skills.
• Adaptability to learn different tools on the fly.
• Experience with Microsoft suite tools including Excel, PowerPoint, and teams

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position, but they are not an exhaustive list of all the required responsibilities and skills of this position.

The physical demands described within the Responsibilities section of this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. For Office Roles:
While performing the duties of this job, the employee is regularly required to be independently mobile. The employee is also required to interact with a computer and communicate with peers and co-workers. Contact your manager or local HR to understand the Work Conditions and Physical requirements that may be specific to each role.

Mini Med offers a competitive salary and flexible benefits package

At Mini Med, we put people first. A commitment to our employees lives at the core of our values:
We recognize their contributions. They share in the success they help create. We offer a wide range of benefits, resources, and competitive compensation plans designed to support you at every stage of your career and life.

Salary ranges for U.S (excl. PR) locations (USD):$57,000.00 - $97,000.00

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