Accounts Payable Specialist

Accounts Payable Specialist (Inventory & Freight Focus)

Mid-States Bolt & Screw LLC.— Burton, MI

Schedule: Full-time

Mid-States Bolt & Screw is seeking a detail-oriented Accounts Payable Specialist to manage full-cycle AP while supporting financial accuracy across inventory, freight, and purchasing activities. This role goes beyond traditional invoice processing and plays a key part in analyzing cost drivers, resolving discrepancies, and improving processes across the procure-to-pay cycle. You will work closely with Accounting, Purchasing, Operations, and Warehouse teams to ensure accuracy, efficiency, and visibility across financial and operational workflows.

• Accounts Payable
  • Manage full-cycle accounts payable, including invoice processing, coding, and approvals
  • Perform 2-way and 3-way matching (PO, receipt, invoice)
  • Review invoices for accuracy, proper authorization, and policy compliance
  • Resolve discrepancies with vendors and internal teams
  • Maintain vendor records and documentation (W-9s, terms, etc.)
  • Reconcile AP subledger to the general ledger
  • Support month‑end and year‑end close processes
• Inventory & Cost Analysis
  • Review and reconcile inventory-related invoices against purchase orders and receipts
  • Investigate pricing, quantity, and inventory variances
  • Partner with warehouse and operations teams to resolve discrepancies
  • Identify trends in inventory cost fluctuations and support improvements
• Freight & Logistics
  • Review and audit freight invoices (rates, fuel surcharges, accessorial charges)
  • Reconcile freight invoices to shipments and contracts
  • Analyze freight spend and identify cost‑saving opportunities
  • Monitor and report on freight trends and variances
• Process Improvement & Reporting
  • Identify and implement process improvements across AP and procure-to-pay workflows
  • Support reporting for AP aging, freight spend, and inventory variances
  • Assist with audits and internal controls
  • Partner cross‑functionally to improve data accuracy and system utilization

• Associate’s degree preferred
• 3–5+ years of accounts payable experience (distribution or manufacturing preferred)
• Experience with inventory, freight, or purchasing processes strongly preferred
• ERP system experience required

• Strong understanding of 3‑way matching, accruals, and general ledger impact
• High attention to detail and accuracy
• Strong Excel and analytical skills
• Ability to identify discrepancies and solve problems proactively
• Strong communication skills and ability to work across departments
• Ability to manage multiple priorities in a fast‑paced environment

• Stable, growing company with a strong customer base
• High‑impact role with visibility across multiple departments
• Collaborative, team‑oriented environment
• Opportunity to improve processes and make a measurable difference

• Health, dental, vision, and life insurance
• 401(k) / Roth (with company match)
• Paid time off and holidays