Master Scheduler

Master Scheduler

Collide, part of the Propelis Group, provides brand activation solutions across print, promo, digital and fabrication, supporting large and small brands around the world from brand creation to implementation.

Position Summary

The Master Scheduler is responsible for developing, maintaining, and executing the daily and short-term production schedule for a single manufacturing facility. This role serves as the central coordination point between Project Management, Production, Purchasing, Production Planners and Operations to ensure customer commitments are achieved through effective utilization of labor, equipment, and materials.

The Master Scheduler owns plant-level schedule execution and is accountable for translating demand into actionable production plans while proactively identifying capacity constraints, resource conflicts, and schedule risks.

The Master Scheduler provides direct leadership and oversight for Production Planners responsible for departmental and work center scheduling. This role ensures production planning activities are aligned with plant priorities, customer commitments, and overall operational objectives.

The successful Master Scheduler is a highly driven, results-oriented leader who thrives in a fast-paced manufacturing environment where priorities, customer demands, and production requirements frequently change. This individual possesses the confidence and urgency to make decisions quickly while maintaining alignment with broader business objectives.

Key Responsibilities

• Production Scheduling & Execution
• Develop and maintain daily, weekly, and short-range production schedules.
• Sequence work to maximize equipment utilization, labor efficiency, and on-time delivery performance.
• Balance workloads across departments and work centers within the facility. Inclusive of part sequencing consistent with Logistic transit strategies.
• Monitor production progress and adjust schedules to address changing priorities or constraints.
• Capacity Management
• Maintain visibility to plant capacity, labor availability, and machine utilization.
• Identify and escalate operational bottlenecks, including unplanned machined downtime, to Purchasing timely to keep projects on track against established milestones.
• Recommend schedule adjustments to improve throughput and service levels.
• Provide regular capacity and schedule status updates to plant leadership.
• Work with Maintenance department to schedule preventative maintenance to reduce impact to production attainment.
• Cross-Functional Coordination
• Partner with Director of Cost & Strategy Optimization, Production Strategy Project Manager, Project Management, Production and Purchasing to align production plans.
• Lead or participate in daily production planning meetings.
• Ensure smooth handoffs between planning, manufacturing, and fulfillment functions.
• Escalate schedule risks and recovery plans as necessary.
• Continuous Improvement
• Improve scheduling processes, planning tools, and reporting capabilities.
• Support implementation of planning systems, dashboards, and automation initiatives.
• Drive best practices related to scheduling accuracy and production visibility.
• Success Measures
• On-Time Delivery
• Schedule Adherence
• Capacity Utilization
• Labor Efficiency
• Core Behavioral Strengths
• Demonstrates a strong sense of urgency and accountability for achieving production, delivery, and operational objectives.
• Maintains focus on results despite changing priorities, competing demands, and schedule disruptions.
• Takes initiative to identify problems, develop solutions, and drive actions to completion without waiting for direction.
• Balances strategic thinking with practical execution, ensuring daily production decisions support broader organizational goals.
• Thrives in an environment requiring multi-tasking, rapid decision-making, and management of multiple simultaneous projects.
• Leadership & Influence
• Builds strong working relationships across Project Management, Operations, Engineering, Purchasing, and Customer Service teams.
• Communicates with confidence, clarity, and professionalism to align stakeholders around production priorities and recovery plans.
• Motivates and engages others to achieve business objectives through collaboration, influence, and accountability.
• Demonstrates authoritative leadership grounded in operational knowledge, systems thinking, and sound judgment.
• Effectively delegates routine activities while maintaining ownership for overall schedule performance and business results.
• Problem Solving & Decision Making
• Quickly evaluates changing production conditions and develops practical, timely solutions.
• Uses analytical thinking, creativity, and innovation to improve scheduling effectiveness and resource utilization.
• Anticipates capacity constraints, bottlenecks, and schedule risks before they impact customer commitments.
• Makes informed decisions with incomplete information while balancing customer requirements, operational efficiency, and business objectives.
• Comfortable taking calculated risks when…