Program Manager-Graduate School

Montana Technological University provides a comprehensive benefits package for all eligible positions that includes health, dental and vision insurance, mandatory retirement plan with employer contribution, partial tuition waiver, and a wellness program. Ready to shape the future of graduate education under the Big Sky? Montana Tech is hiring a Graduate School Operations Coordinator. You will manage the end-to-end student journey. Key duties include processing applications, managing records, tracking assistantships, and leading graduation checkout.

We need a collaborative communicator who excels at data analysis and maintains strict confidentiality. Duties:
This position is responsible for performing diverse and complex operational duties required for the effective functioning of Graduate Student Enrollment and Academic Record Keeping for Montana Tech’s Graduate School. This position must handle inquiries, and be able to effectively communicate—with a diverse population of students, including both domestic and international applicants ensuring student and staff satisfaction. The position must maintain utmost confidentiality of records and information.

A successful candidate will have effective and professional communication abilities, including the ability to comprehend, analyze, and interpret complex information and to effectively present information to various university stakeholders including senior leadership, faculty, students, and staff. Working independently, this position administers and improves graduate school functions related to the graduate application process, including receipt, processing, and verification of appropriate application credentials for both domestic and international graduate students.

This position ensures efficient transmission and return of complete applications to departmental stakeholders; including driving applications to decision to minimize application response time and drive graduate enrollment growth. This position maintains student records, with utmost accuracy and fidelity. This includes complete student data entry into admissions databases (Banner, Etrieve, College Net). This position implements all Graduate Student course registration, record management, add/drop or withdrawal of courses, program review forms, and faculty committee assignments enhancing data integrity in an effort to assist the Graduate School team in making data driven decisions.

The position ensures student eligibility for assistantships and tracks utilization of Graduate Teaching Assistantships in an effort to increase graduate student recruitment. The position analyzes student records and performs regular data queries to inform Graduate School recruitment decision making and improve graduation rates and retention. The position maintains and publishes Graduate School course requirements, and compares requirements to student completions.

The position tracks progress toward a degree, and creates alerts to share with Graduate School staff. The position tracks and analyzes quantitative data and monitors progress toward internal performance metrics, including degree completion, time to degree, student retention, ‘at risk’ students, fractional award of full utilization of Graduate Teaching Assistantships. The successful candidate must be able to collaborate effectively with others.

Working with the business office, financial aid, and the Research Office, the position oversees the awarding and processing of graduate teaching assistantships. The position works collaboratively with all graduate students, and their department leading communications and processing regarding the graduation timeline and deadlines [from Graduation application list]. The position will have administrative oversight of graduation checkout operations as well as be the liaison to the Digital Commons Platform, working to maintain publications and e-thesis uploads, while implementing a publishing delay process and streamlining the graduate student graduation experience.

This position will work with Graduate School staff to streamline processes to decrease the administrative burden on faculty and staff by providing…