Senior Executive Assistant to CEO

This is a high-trust, high-visibility role supporting an active CEO across a broad range of business and personal responsibilities. The role requires strong judgment, attention to detail, and the ability to operate effectively in a fast-moving environment.

This role involves exposure to sensitive business and personal information and requires a high level of discretion.

The ideal candidate has experience supporting a CEO, founder, or senior executive and is skilled in managing complex scheduling, coordinating travel and related details, preparing materials and correspondence, tracking follow-ups, and handling sensitive information with professionalism and discretion. This role goes beyond traditional administrative support and requires someone who can protect the CEO’s time, anticipate needs, and ensure consistent follow-through across competing priorities.

This role is based in Calabasas, CA and requires in-office presence, with occasional availability outside standard business hours.

Key Responsibilities:

• Work closely with the CEO to help manage and optimize a complex, constantly evolving calendar, ensuring alignment with priorities and follow-through
• Serve as a central coordination point across the CEO, leadership team, and internal and external stakeholders
• Anticipate needs, prioritize competing demands, and use sound judgment to keep priorities moving
• Coordinate detailed domestic and international travel (business and personal)
• Prepare high-quality communications, presentations, and briefing materials
• Track key priorities, deadlines, and commitments to ensure consistent execution and follow-through
• Support complex business and personal coordination, including household, advisor, and administrative matters, with professionalism and discretion
• Support office operations and provide guidance to administrative staff

Qualifications:

• 7–10 years of experience, including 5+ years supporting a highly active CEO or senior executive
• Proven ability to operate independently and use sound judgment in a high-trust, high-accountability role
• Demonstrated success managing complex, shifting priorities with minimal oversight
• Exceptional organizational skills and attention to detail
• Strong written and verbal communication skills
• High level of discretion and professionalism in handling sensitive matters
• Proficiency with modern productivity tools, including comfort using AI tools (e.g., ChatGPT, Copilot, or similar), with an understanding of confidentiality considerations
• Demonstrated strong judgment in determining what can be handled independently and what should be escalated

This role is best suited for someone who:

• Anticipates rather than reacts
• Brings structure to ambiguity and clarity to competing demands
• Maintains composure and accuracy under pressure
• Works independently and maintains a high personal standard for reliability, ownership, and follow-through