Executive Personal Assistant

Job Title :
Executive Personal Assistant

Salary
Range : $80,000–$95,000 annually, based on experience

Reports to :
Director of People Success

Job Type :
Full-time, on-site at Calabasas HQ, with travel in the Los Angeles area for errands as needed.

About the Role: The Executive Personal Assistant provides seamless support to the Executive Team, blending professional executive assistance with personal, lifestyle, and household management. This hybrid role ensures day-to-day operations for both work and personal life run smoothly, helping executives stay organized, focused, and supported at every level.

The ideal candidate is proactive, highly organized, and thrives in a fast-paced environment. They anticipate needs, manage multiple priorities with discretion, and help executives maintain both productivity and balance.

• Manage executive calendars with efficiency, prioritizing meetings and resolving conflicts.
• Coordinate professional travel, including flights, accommodations, transportation, and dining.
• Handle confidential communications and sensitive information with discretion.
• Anticipate needs and proactively manage logistical and administrative details.
• Act as a liaison across internal teams and external partners.
• Manage corporate gifting, including sourcing, coordinating, and sending gifts for clients, partners, and key relationships.

• Coordinate personal appointments and manage day-to-day admin, including mail, returns, travel documents, and online accounts as needed.
• Source gifts, run errands, and handle light shopping.
• Plan occasional dinners, gatherings, and home-hosted events as needed.
• Plan family travel, dining, and experiences.

• Oversee home vendors (cleaners, handymen, gardeners, contractors) and coordinate maintenance and repairs across properties as needed.
• Oversee vehicle logistics (maintenance, registration, detailing) as needed.

• Provide occasional support to the broader leadership team as needed.
• Assist with ad hoc projects and priorities in support of the Executive Team.
• Support the People Success Team as needed on various company initiatives and events.

• The Executive Team’s time, focus, and energy are protected and maximized.
• Home and office environments run smoothly with minimal input required.
• Travel, calendars, inboxes, and operations remain proactive – not reactive.
• Details are handled flawlessly; communication is clean, calm, and consistent.

• 5 years’ combined EA/PA experience, including direct support to a founder and/or C-level executive.
• Proactive, adaptable, and able to thrive in a fast-paced, dynamic environment.
• Highly organized with excellent time management and multitasking skills.
• Strong written and verbal communication abilities.
• Proficient in Google Workspace.
• Discreet, reliable, and capable of handling sensitive information.