Secondary Registrar

Date Posted & Location

Date Posted: 2/17/2026

Location:

Vallivue Middle School

• High school diploma or General Education Degree, preference may be given to applicants with college education
• Previous secretarial experience as determined by the Board
• Knowledge of word processing, databases, spreadsheets, and reports
• High level of competence in typing, filing, and general computer knowledge
• Knowledge of automated office equipment and efficient office procedures
• Good telephone skills and ability to communicate effectively
• Work well with students, staff, and the public
• Work well under pressure and deadlines
• Excellent organizational skills
• Maintain confidentiality of staff and students

Building Principal

The Middle School Registrar assists the building principal managing student enrollment and maintaining accurate student records in compliance with district and state requirements. This position uses Infinite Campus daily to enter, update, and audit student data including demographics, attendance, schedules, grades, transcripts, and enrollment status.

The Registrar regularly meets with parents and students regarding enrollment, records, scheduling, and general student information, providing professional and responsive customer service. This role supports administrators, counselors, and staff by ensuring data accuracy, confidentiality, and timely reporting. Strong attention to detail, organization, and communication skills are essential to effectively support school operations.

• Manage all aspects of student enrollment, withdrawals, and transfers.
• Maintain accurate and up-to-date student records in Infinite Campus
  , including demographics, attendance, schedules, grades, transcripts, and enrollment status.
• Verify and audit student data to ensure compliance with district, state, and federal reporting requirements.
• Process record requests and transfers in a timely and confidential manner.
• Meet with parents and students regarding enrollment, registration requirements, schedules, and general student record inquiries.
• Collaborate with counselors and administration to support student scheduling and course changes.
• Generate reports for administration, state reporting, testing coordination, and district needs.
• Maintain cumulative files and ensure proper record retention and confidentiality procedures are followed.
• Support attendance tracking and ensure accurate daily attendance documentation.
• Assist with student registration events, orientation, and scheduling processes.
• Provide professional, courteous customer service to students, families, and staff.
• Perform additional duties as assigned to support school operations.
• Cover front desk in emergency situations.
• Cover for nurse or health tech if they are not available.
• Help with school type duties if it is necessary.

• Exercise administrative authority and perform such tasks as may be delegated by the principal.
• Make necessary administrative decisions in the absence of the building principal.
• Keep immediate supervisor informed of activities and any issues that may arise.
• Assume responsibility for his or her continuing professional growth and development by attending in services or trainings.
• Seek assistance should emergencies arise.
• Represent the school district in a positive manner.
• Know and follow school district policy and chain of command.
• Perform other duties as assigned.

District benefit package for full time employees working 20+ hours per week:

• Medical/vision/dental insurance
• $30,000 life insurance with option to purchase additional coverage
• Employee assistance program (EAP)
• Unlimited accumulation of sick leave
• Personal, bereavement, professional leave, vacation (if applicable)
• Credit reimbursement of up to $300 per year

Performance of this position will be evaluated annually by the building principal in conformance with federal and state law, administrative rules, and Board policy.

This position shall be considered in all respects 'employment at will'. The 'employment period' and other descriptions and terms set forth in this job description shall not create a property right for the employee. These are set forth only to advise the employee of when and what type of services will be required by the district so long as the employment continues.

All certificated and non-certificated employees and other individuals are required to undergo a criminal history check and submit to fingerprinting. Any applicant convicted of any of the felony crimes enumerated in Section 33-1208, Idaho Code may not be hired, and any applicant convicted of any felony offense listed in Section 33-1208(2), Idaho Code shall not be hired.

Legal Reference: I.C. § 33-512 Governance of Schools
I.C. § 33-1210 Information on Past Job Performance