Customer Service Specialist - Warrants

Job Summary
An employee in this class performs a variety of clerical and administrative tasks in support of the Sheriff's Office. Work includes entering data for police records, maintaining police records, files, statistics and related information, responding to office information requests and other clerical duties such as composing letters and reports, typing documents, and filing. The work is performed under the supervision of a Lead or Division supervisor.

The principal duties of this class are performed in a general office or detention center environment.

Key Responsibilities

Customer Service:

Respond to incoming calls
Greet and assist the public
Assist or refer to relevant offices or staff members

Administrative and Clerical:

Handling a range of administrative tasks to support the office's operations
Organizing and storing files, including police reports and other official documents
Managing incoming and outgoing mail for the office

Data Entry and Records Maintenance:

Gathering data and creating reports, letters, memos and other documents
Supporting informational requests and conducting related research
Inputting data and ensuring records are up-to-date and properly maintained
Utilizing various software to manage and maintain office data and records

Other Duties:

Performs all work duties and activities following county and Sheriff's Office policies, procedures, and safety practices
All other duties as assigned

Qualifications

Skills and Abilities:

Proficiency in using and operating a variety of standard office equipment, including a personal computer and other relevant tools
Knowledge of record-keeping practices and procedures
Effective telephone communication and customer service techniques
Proficiency in English grammar, spelling, and punctuation
Ability to work cooperatively with coworkers and the public to provide high-quality service
Capability to follow both oral and written instructions accurately
Ability to learn office programs, policies, and procedures and convey relevant information to the public and staff and present a positive public image
Proficiency in entering and retrieving data accurately in computerized systems
Ability to file, maintain, and organize important and complex records accurately
Typing speed of 30 words per minute with accuracy
Strong oral and written communication skills
Ability to apply logical and creative thinking to develop solutions based on written or oral instructions
Understanding of current office practices and procedures

Special Qualifications

Valid driver's license
Must successfully complete a background investigation including a polygraph examination
Must supply a typing test (visit )
Some positions require 21 years of age

Education and Experience

High school diploma or GED equivalency; preferably supplemented by courses in office practice, computer, or general business classes
Six months previous secretarial/administrative experience, preferably in a law enforcement setting
Equivalent combination of experience and training may be considered

Essential Physical Abilities

Clear speech with or without an accommodation, to effectively convey detailed or important instructions or ideas accurately, loudly and/or quickly
Sufficient clarity of hearing with or without reasonable accommodation to enable the employee to hear average or normal conversations and receive ordinary information
Visual acuity, with or without an accommodation, to read instructions, review and organize documents
Requires sufficient personal mobility and physical reflexes, which permits the employee to function in a general office environment to accomplish tasks
Ability to lift 25 lbs.

Disclaimer
To perform this job successfully, an individual must be able to perform the primary job responsibilities satisfactorily with or without reasonable accommodation. The above statements are intended to describe the general nature and level of work being assigned to this job. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of individuals in the job.

This job description is not an employment agreement and/or an expressed or implied employment contract. Management has the exclusive right to alter this job description at any time without notice.

Canyon County is an Equal Opportunity Employer. Employment decisions related to recruitment and selection are made without regard to race, color, religion, sex, national origin, age, disability or genetics.