Parish bookkeeper

Summary

Keeps records of financial transactions for the parish, processes accounts payables and receivables, prepares financial statements and annual budget, and processes payroll.

• Ability to learn power church accounting software or similar programs.
• Provides parishioner contribution report as necessary.
• Organizes and maintains financial records, reconciles all bank accounts monthly.
• Reports taxes collected on a quarterly basis.
• Tracks fundraising events for income and expenses.
• Monitors cash management and budget against budget and raises concerns to pastors.
• Posts online donations from posts online donations from e Catholic, heartland, U.S. bank.
• Records detailed deposit information in the parish records.
• Records weekly offertory deposit in cash receipts journal verifies accuracy of deposit tickets with receipted bank deposit slips.
• Performs all accounts payable/receivable functions.
• Assists in preparing parish budget and health research new purchases and repairs.
• Reconciles and balances accounts.
• Compiles computer reports to show statistics such as cash receipts and expenditures, accounts payable and receivable, profit and loss, and other pertinent items.
• Prepares financial information for finance council meetings and notifies members of upcoming meetings, selects and orders food for the luncheon, takes and transcribes notes from the meeting and retains them in a binder.
• Maintains records retention as stated by diocesan requirements.
• Boxes files from previous fiscal year and discards expire files to the shredding bin per the retention schedule.
• ICR renewals.
• Human resources responsibilities and duties.
• Requests and collects monthly payrolls timesheets.
• Calculates wages for diocesan paperwork.
• Scan an e-mail monthly timesheets through diocese and payroll department.
• Maintain individual employee time off spreadsheets.
• Send employee changes for pay rate and new address/phone information to HR.
• Post insurance information on bulletin board and through emails.
• Maintain employees file by name and add in performance evaluations disciplinary actions and pay rate changes as needed.
• Verify salary adjustments with pastor and HR department.
• Prepare new hire information packets and forms.
• Purge terminated employee files at fiscal year end.
• Post vacation schedule on bulletin board.
• Post federal requirements on bulletin board other tasks responsibilities and duties may be assigned as needed.

• 3+ plus years of financial experience preferred.
• Experience in accounting field required.
• Knowledge of power church accounting software preferred.
• Proficiency in MS Office suite, including Word, Excel, Outlook and Internet.
• Excellent and professional telephone, interpersonal skills and confidentiality.
• Manage multiple tasks and use good judgment in setting priorities.
• Ability to work effectively with parish employees, diocesan employees, and the general public.
• Ability to multitask, work independently and make responsible judgment calls.
• Ability to respect confidentiality and consistently exercise discretion in good business judgment.

Physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions while performing the duties of this job, the employee is regularly required to sit;
Use hands and fingers to handle or feel, talk, hear, stand, walk, reach with hands and arms, stoop, kneel and crouch. The employee must occasionally lift and or move up to 20 pounds.

• Ability to utilize technology relative to the requirements of the position.
• Exercise courtesy to fellow employees, parishioners and the general public.
• Excellent communication skills, verbal and written; excellent human relations and interpersonal skills.
• Must be a self-starter; well organized; perform multiple tasks simultaneously and work with a sense of urgency.
• Ability to work collaboratively in a team environment; punctuality is always a must; ability to travel locally as required.
• Professional bearing; clean and neat personal appearance.