HR & DOT Administrative Clerk

About Us

A fully owned subsidiary of Quanta Services, Inc. (NYSE: PWR), Probst Electric Inc. is one of North America's premier utility construction companies. Probst Electric has offices in Heber City, Provo, and Salt Lake City, Utah;
Caldwell and Rupert, Idaho. Probst Electric has successfully completed projects all over the United States and Canada.

Probst Electric specializes in high-voltage transmission line construction, design-build, and maintenance services for public and private sector utilities. Our construction specialties include transmission, distribution, drilling, underground, and renewables.

Probst Electric offers competitive wages and a comprehensive benefits package, including medical, dental, vision, and 401k. We are an Equal Opportunity Employer and participate in E-Verify.

Probst Electric is looking for a reliable and organized HR & DOT Administrative Clerk to provide day-to-day administrative support to the Human Resources and Safety/Fleet teams, with a primary focus on data entry, recordkeeping, and reporting. This role is responsible for entering and maintaining accurate new hire, employee, and driver data across HR and DOT systems; obtaining required documentation from employees, drivers, and outside vendors;

coordinating travel arrangements for PFS employees; and producing routine reports for HR and Safety leadership. This is a high-volume, detail-oriented data and administrative role rather than a compliance decision-making role, questions of regulatory interpretation or driver qualification determinations are escalated to the Fleet Manager.

Key Responsibilities:

• New Hire & HR Data Entry: Enter new hire data into HR/HRIS and payroll systems (e.g., personal information, tax forms, direct deposit, I-9 details) accurately and within required time frames.
• Enter new driver and employee data into DOT tracking/compliance systems (e.g., J.J. Keller or similar), including license numbers, endorsements, medical certificate dates, and onboarding documents.
• Assemble new hire and Driver Qualification (DQ) file packets; scan, upload, and file supporting documentation (licenses, certifications, background checks, MVRs) into the appropriate electronic and physical systems.
• Obtain outstanding new hire and driver documentation by following up directly with employees, drivers, supervisors, and outside vendors (testing labs, background check providers, licensing agencies).
• Travel Coordination: Coordinate travel arrangements for PFS (traveling) employees, including booking flights, hotels, and processing travel authorizations.
• Serve as the point of contact for PFS employees and project managers on travel logistics questions, changes, and cancellations.
• Ongoing Data Entry & Recordkeeping: Enter and update DOT-related data on an ongoing basis: license renewals, medical certificate expirations, drug/alcohol test scheduling and results, MVR pulls, and DVIR/inspection records.
• Pull and compile data to generate routine, recurring reports — e.g., expiring licenses/medical cards, upcoming drug testing, new hire status, headcount, and travel spend — for distribution to HR, Safety, and Fleet leadership.
• Maintain organized, accurate, and audit-read electronic filing systems for personnel, new hire, and driver records, following required retention schedules.
• Track outstanding items (missing documents, pending test results, expiring credentials) in a tracking log/spreadsheet and follow up until items are resolved or escalate to the appropriate manager.
• Respond to routine internal data requests from HR, Safety, Fleet, and Payroll (e.g., pulling a driver's file status, confirming a new hire's start date).
• General Administrative Support: Assist with general administrative tasks —…