Accounts Payable Representative

We are looking for an ACCOUNTS PAYABLE SPECIALIST to join our team in our Calera, Alabama
. As an Accounts Payable Specialist with Quikrete Heavy Construction Materials, you will be responsible for managing outgoing payment processing and ensuring vendors are paid accurately and on time.
Please note, this is a work from office 5 days a week position.
Why apply?

• Competitive wages.
• Company provided benefits:
  Medical, Dental, Vision, Company paid life and disability benefits, paid vacation, and 401K.

• Receive raw materials, verifying quantities and condition against purchase orders and delivery documentation.
• Accurately record all incoming materials in the inventory system in a timely manner.
• Support month-end procedures in reconciling inventory discrepancies by comparing physical counts to system records.
• Support inventory accuracy through cycle counts, audits, and ongoing monitoring of stock levels.
• Maintain clear communication with operations and purchasing teams to ensure timely receiving and resolution of discrepancies.
• Maintain organized and accurate records of all receiving and inventory transactions and ensure proper storage and labeling of materials.
• Ensure compliance with company policies, safety standards, and regulatory requirements.
• Provide support in monitoring the AP inbox and maintaining organized accounts payable record.
• Review, code, and process standard voucher services/parts invoices in the accounting system, ensuring accuracy and completeness.
• Perform three-way matching of purchase orders, receipts, and invoices in services/parts tracking system; escalate discrepancies as needed.
• Reconcile processed transactions and vendor statements; investigate and resolve differences.
• Support month-end close by preparing AP accruals for review and approval.
• Assist with vendor maintenance and communications, with all changes subject to management approval.
• Maintain electronic files of invoices and supporting documentation and provide tax exemption forms when required.
• Submit invoice batches for review and approval prior to payment processing.
• Protect confidential information and perform other duties as assigned.

• High School Diploma/GED
• 1-2 years of office administrative experience
• Proficient in Microsoft office programs
• Strong attention to detail
• Ability to effectively communicate verbally and in writing
• Must display good employability skills (attendance, job performance, attitude, willingness to work, etc.)
• Able to multi-task and provide support to the organization as needed
• Flexibility in job duties and willingness to help others

• High School Diploma required, some college coursework in accounting preferred.
• Basic knowledge of Microsoft Excel, Word, and Outlook.
• Good organizational and communication skills.
• Strong problem-solving skills.
• Good interpersonal and customer relation skills.

• A friendly and team-oriented work environment, with a supportive management team.
• Hands-on training for our employees and opportunities for advancement.
• A company dedicated to continuous improvement.