Administrative Assistant

Administrative Assistant

Plant Power & Control Systems is looking for an Administrative Assistant to play a key role in ensuring the smooth and efficient day-to-day operations of the office. This individual will serve as the welcoming face of the organization, managing front-desk responsibilities, supporting administrative and financial processes, and assisting with various human resource functions. The ideal candidate is professional, detail-oriented, and proactive in maintaining an organized and positive workplace environment.

• Serve as the primary point of contact for visitors, clients, and job candidates, creating a professional and welcoming environment.
• Answer and route incoming calls and general inquiries promptly and courteously.
• Manage all office correspondence, including mail, deliveries, and packages.
• Maintain a clean, organized, and professional front desk and shared office spaces.
• Coordinate meetings and events, including scheduling, room setup, and ordering meals or refreshments as needed.
• Provide occasional executive-level administrative support, such as calendar management and document preparation for leadership.
• Oversee office supply inventory and ensure timely ordering and replenishment of materials.
• Manage paper and electronic filing systems to ensure accurate organization and record retention.

• Support employee onboarding by preparing new hire paperwork, coordinating first‑day orientations, and ensuring a smooth start for new employees.
• Assist with tracking attendance, PTO, and timecard submissions for payroll processing.
• Collaborate with corporate HR to address employee inquiries and maintain personnel records.
• Support the finance team with timecard reconciliation, payroll data entry, and invoice organization.
• Assist with expense tracking and maintain accurate documentation for billing and reimbursements.
• Demonstrate ability to prioritize tasks effectively while maintaining flexibility when priorities shift unexpectedly.

• Oversee company fleet administration, including insurance updates, gas card distribution, vehicle key sign‑offs, and maintenance scheduling.
• Act as the on‑site contact for vendors and service providers.
• Build and maintain positive vendor relationships, ensuring professional communication and efficient service delivery.

Job Location:

US‑AL‑Calera

• Minimum 3 years of experience in administrative, office management, or HR support roles.
• Strong interpersonal and communication skills with a professional, customer‑service‑oriented approach.
• Proven ability to work independently with minimal supervision; a self‑starter who takes initiative and ownership of responsibilities.
• Demonstrated desire to foster a welcoming, positive environment for employees and guests.
• Proficiency in Microsoft Office Suite (Excel, Outlook, Word); experience with HR or accounting systems preferred.
• Highly organized with strong attention to detail and effective time management skills.
• Demonstrated ability to handle sensitive and confidential information with discretion.
• Flexible and adaptable to shifting priorities in a fast‑paced environment.

• Experience working in a manufacturing environment.

• Safety is Priority One.
• Competitive Pay.
• Company 401K plan with Employer Contribution Match.
• Company Paid Time Off.
• Company Paid Life Insurance.
• Choice of Medical Coverage including Prescription and Short Term Disability Plan.
• Choice of Dental and Vision Coverage.
• Optional Long‑term Disability, Critical Illness, Accident, Legal and Pet Coverage.
• Auto and Home Insurance Discount Programs.

The IES policy on equal employment opportunity prohibits discrimination based on race, color, religion, national origin, sex, age, gender identity, sexual orientation, individuals with disabilities, protected veterans, or any other protected status or characteristic. IES is an Equal Opportunity/Affirmative Action Employer and provides reasonable accommodation for individuals protected by the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Assistance Act of 1974 and Title I of the Americans with Disabilities Act of 1990.

Applicants who need accommodation in the application process should contact the IES corporate office at (713) 860‑1500.

IES participates in E‑Verify.