Department of Education Coordinator; Administrative Support Coordinator

Department of Education Coordinator (Administrative Support Coordinator I)

Job no: 557643

Work type: Staff

Location: San Diego - Imperial Valley, San Diego

Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Part Time, On‑site

Position Summary

The Department of Education Coordinator supports SDSU Imperial Valley’s teacher preparation and credential programs by serving as a key resource for prospective and current credential candidates. The tasks of the coordinator include guiding students through admissions requirements, maintaining essential program documentation, coordinating interviews, supporting faculty and credential analysts, and ensuring compliance with policies from the Commission on Teacher Credentialing (CTC), NCATE, and the university.

This position is a central point of contact for program information, communication, and operational support, contributing directly to the success of future educators in the Imperial Valley region.

• Provide program information through classroom presentations, job fairs, emails, and social media.
• Review applicant files for completeness and follow up with students as needed.
• Maintain a database of current students and applicants.
• Prepare, gather, and maintain documentation required for credentialing and accreditation agencies (CTC, NCATE).
• Assist with departmental reports and support implementation of credential program policies and procedures.
• Prepare remuneration reports for cooperating teachers, including coordinating with school districts and submitting invoices.
• Provide accurate, up‑to‑date content for department social media and website.
• Create and distribute flyers with program information and deadlines.
• Coordinate faculty interviews with credential candidates.
• Process incoming/outgoing mail and troubleshoot office equipment issues.
• Support scheduling and other projects for the Credential Analyst.
• Direct student traffic to appropriate campus departments.

• Play a meaningful role in shaping the future of education by supporting aspiring teachers throughout their credential journey.
• Join a mission‑driven academic community at SDSU Imperial Valley, dedicated to student success and regional impact.
• Utilize and grow your administrative, organizational, and communication skills in a supportive environment with diverse daily tasks.
• Work independently and collaboratively, contributing ideas and taking initiative in a dynamic department.
• Engage bilingual and multicultural communities, making this a great role for those who enjoy people‑focused, student‑centered work.

Position Information

• Part‑time (0.50 time‑base), benefits eligible, permanent/probationary position.
• Non‑exempt under FLSA and eligible for overtime compensation.
• Hours:
  
  Monday – Friday, 1:00 p.m. to 5:00 p.m., but may vary based on operational needs.
• The individual hired will work on campus at SDSU Imperial Valley in Calexico, CA.

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to communicate clearly orally and in writing. Candidates may need knowledge of business mathematics beyond basic arithmetic and the ability to use and quickly learn new office support technology systems and software packages.

Qualifications typically obtained through a high school program, technical/vocational program, or equivalent combined with several years of related office work experience.

• Excellent computing skills, preferred experience with Excel and Word.
• Strong planning and organizational skills.
• Excellent people skills and friendly telephone personality.
• High degree of initiative and ability to work independently.
• Experience with PowerPoint and Publisher software.
• Bilingual (English–Spanish) preferred.
• Experience using video equipment and editing film for presentations or materials.
• Knowledge of Canvas and Task Stream platforms.