Executive Assistant​/Administrative Assistant to Senior Leadership

Executive Assistant / Administrative Assistant to Senior Leadership

• Division: Moodys Tax Law |
• Published: February 3, 2026

The Executive Assistant provides high-level administrative and operational support to Directors and Partners. This role requires exceptional organization, proactive calendar management, strong communication skills, and the ability to manage multiple priorities in a fast-paced, professional environment.

• Provide high-level calendar management with an emphasis on proactive planning, including scheduling and rescheduling internal and external client meetings, coordinating logistics, and preparing agendas.
• Serves as a strategic gatekeeper, prioritizing requests and anticipating leadership needs while maintaining confidentiality and professionalism.
• Manage expenses by accurately entering and processing expense reports in a timely manner.
• Draft and prepare professional correspondence, reports, and PowerPoint presentations.
• Assist with planning and coordinating webinars and client events across multiple offices throughout the year.
• Communicate with clients via phone, email, and in person on behalf of Directors and Partners.
• Coordinate travel arrangements, including flights, hotels, and detailed itineraries.
• Perform various administrative and operational support functions, including engagement letters, file openings, document preparation, client deliverables, and final packages/products.
• Maintain accurate and organized electronic and physical files in accordance with document retention, confidentiality, and compliance standards.
• Leverage technology to work efficiently across multiple platforms, including Acumin, Net Documents, Docu Sign, Athennian, and other firm systems.
• Provide backup administrative support to other assistants as needed to ensure continuity of service.

• Demonstrated success as an Assistant, with 5+ years of directly related experience supporting senior leadership preferred.
• Advanced proficiency in Microsoft Office, including Word, PowerPoint, Excel, Outlook, and MS Teams.
• Exceptional verbal and written communication skills with a polished and professional demeanor.
• Highly organized, detail-oriented, and able to manage competing priorities with discretion and accuracy.
• Self-motivated and self-directed, with the ability to work independently while also collaborating effectively as part of a team.
• Flexible and positive attitude, with availability to work overtime as required.
• Comfortable working in a down-to-earth yet corporate, polished professional environment.
• Acts as a trusted right-hand to Directors and Partners, always demonstrating sound judgment and confidentiality.

Compensation is competitive and includes health insurance and other benefits, as well as paid holidays and vacation time. This position offers the opportunity to work alongside a highly skilled team of professionals, make a meaningful impact, and see the direct results of your contributions. You will play an integral role in the firm’s success through your efforts.