Legal Assistant, Litigation
Job in
Calgary, Alberta, T3S, Canada
Listing for:
Osler
Full Time
position
Listed on 2026-02-19
Job specializations:
-
Administrative/Clerical
Legal Secretary, Business Administration
-
Law/Legal
Legal Secretary, Business Administration
Job Description & How to Apply Below
Osler, Hoskin & Harcourt LLP is one of Canada’s leading business law firms. Advising many of Canada’s corporate leaders, as well as U.S. and international parties with extensive interest in Canada, our more than 1,000 firm members are based in offices in Toronto, Montréal, Ottawa, Vancouver, Calgary and New York.
Osler prides itself on attracting and maintaining some of the brightest talent in the legal field. Our lawyers, students, management and staff have created a unique firm culture which nurtures mentoring and the exchange of ideas. Osler is a dynamic and exciting place to begin a career or carve out a new path. We care about our staff and the working environment here proves it.
We are currently recruiting for a Legal Assistant in our Litigation Department. The LA will proactively manage the practices of multiple Legal Professionals, and provide the LPs with a high level of support in order to enhance practice efficiency. This position requires Litigation experience with a focus on Class Actions and Corporate/Commercial Disputes, along with superior multi-tasking, administrative and communication skills.
The successful candidate will demonstrate initiative, have the ability to work in a fast-paced environment, and provide excellent client service.
Major Responsibilities and Duties
Helps manage the LP’s Inbox and Calendar. Proactively monitors emails to keep current on developments within files. Helps maintain LP’s calendar, including making or changing appointments, organizing meetings and arranging facilities, preparing documentation and keeping LPs apprised of issues requiring attentionPoint of contact with clients and various internal and external stakeholders to provide assistance and information as requiredAdministers client accounts by entering time charges, ensuring time charges are submitted, following up on delinquent time charges with other LPs and LAs, reviewing and editing prebills, preparing invoices for review by LPs, verifying fees and disbursements, and addressing client inquiriesLiaising with Finance & Accounting and Billing teams on post-invoice issues such as write-off approval, follow up on outstanding A/R, etc.Provides administrative assistance and coordinates the logistics of client meetings, makes travel and hospitality arrangements as requiredSupports client development activities, such as managing LPs’ bios, entering/updating information into client relationship databaseManages new file setup, including entering conflicts information and coordinating results, gathering and researching information for client intake process, workspace management, creating and managing files in document management system. Drafting retainer letters using the Firm’s current templatesEntering deadlines into Firm’s litigation tickler system, monitoring upcoming deadlines and prompting LPs with advance notice for actioningFacilitates document workflow including drafting, formatting, finalizing and distributing documents, correspondence and materials. Effectively provides document production services involving lengthy and complicated Microsoft Word and Adobe Acrobat DC documentationFiles emails and documents in appropriate matter space and foldersKeeps ongoing list of matters and client contact information (for use in holiday cards, gifts, notification of publications etc.)Receives, researches, prepares for and follows up on audit inquiriesResponds to audit inquiries and conflict checks including search/review of prior matters and counsel in Firm’s document management systemPerforms other duties as required to achieve Firm objectivesPosition Requirement
Education and Experience
The position requires the completion of a Community College diploma in Office, Legal or Business Administration plus a minimum of five years’ experience working in a professional services or legal environment. An equivalent combination of education, training and experience may be considered.
Knowledge and Skills
Extensive experience supporting a Partner's practice and maintaining a high level of discretion and confidentiality at all timesExcellent attention to detail, with strong written and oral communication skillsSt…
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