Sr. Executive Assistant

Job in Calgary, Alberta, T3S, Canada

Listing for: Robert Half

Seasonal/Temporary position
Listed on 2026-03-13

Job specializations:

Administrative/Clerical
Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin, Business Administration, Clerical

Our client is looking for a highly skilled Senior Executive Assistant to join their team in Calgary, Alberta. This role supports C-suite executives by providing comprehensive administrative assistance and ensuring the smooth operation of daily business activities. The ideal candidate is highly organized, discreet, and proactive in managing priorities.

Responsibilities:

Prepare reports, presentations, and materials for executive and board meetings.

Maintain strict confidentiality of corporate information and sensitive documents.

Schedule and coordinate executive meetings, appointments, and events.

Arrange travel logistics, including flights, accommodations, and itineraries.

Develop and distribute meeting agendas and supporting materials.

Manage expense reports and process Board member invoices.

Organize and maintain electronic and physical filing systems.

Support meeting and event planning, including scheduling, catering, and follow-ups.

Implement systems to track tasks, deadlines, and reminders.

Process departmental documentation in line with organizational standards.

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