Administrator, Business Improvement
Job in
Calgary, Alberta, T3S, Canada
Listing for:
Energy Safety Canada
Full Time
position
Listed on 2026-03-14
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Business Administration
-
Business
Office Administrator/ Coordinator, Business Administration
Job Description & How to Apply Below
Be a part of building a stronger, safer workforce!
As the national safety association for the energy industry we advocate for worker health and safety.
Everything we do is guided by our behaviours: trusted, responsive, collaborative, disciplined and proactive. When you join Energy Safety Canada, you are part of a team committed to getting workers home safely every day.
What is the opportunity:
The Administrator provides efficient, proactive and professional administrative support to the Business Improvement team. This role requires strong communication skills, the ability to work with diverse audiences, from technical staff to senior leaders, and the capability to manage and enhance digital collaboration tools (e.g., SharePoint, Power BI, Power Automate, Planner and To-do).
What will you do:
Deliver timely administrative support to the Business Improvement team, ensuring smooth day to day operations. Coordinate meetings, workshops, and communications as required.Prepare, format, and maintain high-quality business documents, including policies, procedures, guidelines, and operational materials. Review business documents for clarity, consistency, and alignment with organizational standards; provide constructive feedback and revision recommendations. Support lifecycle management of documentation in SharePoint, ensuring accuracy, version control, and a user-friendly structure. Manage and enhance collaboration spaces using SharePoint and Microsoft Teams (including Teams Premium features such as meeting templates, AI notes, and advanced collaboration capabilities). Maintain team channels, permissions, site content, and workflows to support efficient digital operations. Contribute to the development, testing, and improvement of Power BI interactive dashboards by gathering requirements, validating data, and supporting report documentation. Assist with building and maintaining Power Automate workflows that streamline business processes, improve efficiency, and reduce manual effort. Provide administrative and coordination support for project-based initiatives aligned with ESC’s Operational Plan. Track tasks, prepare progress documentation and meeting minutes, and help ensure deadlines and deliverables are met.Other duties as required. What you need to succeed:
Executive Administrator Certificate is an asset. Certificate or diploma in Business Administration, Office Administration or related education is an asset. 5-10 years of progressively responsible administrative experience, including working with senior leaders. Proven track record in document control, policy/procedure editing, or business writing. Demonstrated experience managing SharePoint sites, Teams channels, or similar collaboration platforms. Hands-on experience supporting or building Power BI reports, Power Automate workflows, or other process-automation tools. Strong communicator able to tailor messaging for technical staff, business users, and executive leadership. Demonstrated experience with Microsoft 365 tools, including SharePoint, Teams (preferably Teams Premium), Power BI, and Power Automate, as well as Microsoft Planner and Microsoft To Do. Exceptional attention to detail and strong writing/editing skills for business documentation. Ability to work independently, manage priorities, and adapt in a fast paced environment. Technically curious and comfortable learning new digital tools and platforms. Excellent time management and organizational skills.Detail orientated and committed to a high degree of accuracy.Strong interpersonal skills – ability to liaise and interact with stakeholders at all levels.Self-motivated and enjoys the challenge of working in a deadline-driven environment.What’s in it for you:
Competitive compensation packageExcellent medical and dental benefitsGreat RRSP matchingGenerous vacation and flex daysEmployee education assistance programFlexible work environmentEnergy Safety Canada is committed to building a talented and diverse workforce which creates an environment that supports diversity, equity and inclusion. We encourage all qualified candidates to apply.
Ready to make a difference? Apply Now!
Energy Safety Canada thanks all applicants for their interest; however, only those selected for an interview will be contacted.
Note that applications are not being accepted from your jurisdiction for this job currently via this jobsite. Candidate preferences are the decision of the Employer or Recruiting Agent, and are controlled by them alone.
To Search, View & Apply for jobs on this site that accept applications from your location or country, tap here to make a Search:
Search for further Jobs Here:
