HR & admin Coordinator

Job Summary

Support HR and administrative functions by preparing employment documents, managing recruitment and work pass processes, assisting payroll verification, maintaining records, and providing general office support to ensure smooth operations.

Responsibilities

• Prepare and issue employment-related letters such as offer letters, confirmation letters, warning letters, and contract renewals to ensure clear communication with employees
• Process work pass applications, renewals, cancellations, and online submissions in compliance with MOM regulations
• Manage recruitment activities including job posting, candidate shortlisting, and coordinating interviews to support hiring needs
• Assist in payroll calculation and verification to ensure accurate employee compensation
• Maintain leave records and track attendance to support workforce management
• Monitor employment contract expiry dates and process timely renewals to maintain valid employment agreements
• Organize and maintain filing systems for both hardcopy and digital documents to ensure easy retrieval and compliance
• Order and monitor office supplies and company materials to support daily operations
• Provide general administrative support to management to facilitate efficient office workflow
• Amend invoices and manage related documentation to support financial accuracy
• Perform data entry tasks to maintain up-to-date records and information

Preferred competencies and qualifications

• At least 2 years of relevant working experience in HR or administrative roles
• Familiarity with MOM regulations and HR processes in Singapore to ensure compliance
• Proficiency in MS Office applications, especially Excel and Word, to perform documentation and data tasks efficiently
• Ability to manage multiple tasks independently with responsibility and organization
• Effective communication and coordination skills to collaborate with team members and external parties
• Bilingual language skills (please specify languages) to support communication needs