Executive Assistant View Position

Location:

Saint Anns, Canada

Spring Creek Quail Farms is seeking a highly organized and dependable Executive Assistant to support senior leadership. This role plays a critical part in maintaining operational efficiency by ensuring meetings, documentation, and internal processes are executed with accuracy and consistency.

You will act as a key coordination point for leadership, helping to reduce friction in day-to-day operations while supporting communication, accountability, and follow-through across teams.

• Manage executive calendars, scheduling, and meeting logistics for senior leadership
• Attend leadership and operations meetings to capture discussion points, decisions, and action items
• Enter meeting outputs into internal systems for tracking and communication
• Prepare weekly reports using meeting notes and internal data
• Provide administrative and coordination support to operations, sales managers, and internal committees
• Maintain organized documentation, including SOPs and shared file systems (SharePoint/Teams)
• Support HR administration, including interview scheduling and onboarding documentation

• 2+ years of experience as an Executive Assistant or in a similar role supporting senior leadership
• Strong proficiency in Microsoft 365 (Outlook, Teams, SharePoint, Word, Excel)
• Experience in operations support, consulting, or professional services environments is an asset
• Experience supporting senior leaders (e.g., COO, GM, CEO)
• Strong calendar management and organizational skills
• Proven ability to take clear, structured meeting notes (discussion, decisions, action items)
• Excellent written communication and attention to detail
• High level of discretion and professionalism when handling confidential information
• Ability to manage multiple priorities with consistency and reliability
• Professional working proficiency in English
• Legally authorized to work in Canada

• Highly organized and detail-oriented
• Reliable with strong follow-through
• Service-oriented with sound judgment
• Comfortable working closely with leadership in an in-person environment

• $30-$35/hour